The Institute of Contemporary Art/Boston is seeking a full time Exhibitions Coordinator who will provide essential administrative support and perform diversified duties to ensure a productive and efficient exhibition planning process while supporting the curatorial department’s exhibition program. The Exhibition Coordinator will assist with exhibition planning, maintaining project files and images, and supporting the overall exhibition.

Responsibilities:

• Assist in all facets of an exhibition development, from inception to presentation

• Maintain exhibition checklists

• Coordinate hotel and travel arrangements for artists, curators, and other guests of the curatorial department

• Draft ICA Tour Proposals to send to other museums and external partners

• Keep exhibition history up to date

• Facilitate communication with artists, galleries, outside curators and lenders in relation to the production, installation and documentation of exhibitions

• Coordinate mailings related to exhibitions

• Coordinate installation photography of exhibitions

• Assist curators by gathering images, securing rights and reproductions for catalogue and brochure production

• Manage and archive exhibition files

• Prepare presentations and other materials for internal meetings related to exhibitions

• Manage overall exhibition timeline, ensuring projects stays on schedule

• Manage didactic production schedule with outside vendors, designers and other museum departments involved in internal signage

• Effectively schedule and coordinate press opportunities with Marketing and install activities

• Oversee timely production of elements for scale models of planned exhibitions

• Manage expense coding for exhibition projects and maintain expense history

• Special projects as assigned