Development Coordinator

Phoenix Art Museum

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Phoenix Art Museum is looking for a Development Coordinator to coordinate, organize, and implement administrative and project support to the entire Development Department. Maintain positive rapport with prospective and current Museum donors and partners. Maintain a collaborative working culture with all departments of the Museum including the Board of Trustees.

  • Assist staff with calendar scheduling for internal and external appointments and meetings. This includes prospects, donors, internal staff and trustees.

  • Raiser’s Edge (RE) database - Assist staff in data integrity management with accurate input of data into the RE database concerning information about external prospects and donors as well as meetings.

  • Assist with the accurate tracking of Metrics for all fundraisers.

  • Assist with the coordination of membership lists and mailing lists.

  • Assist with accurate processing of gifts for exhibition sponsorship, corporate or foundation grants, government grants, corporate gifts and planned giving.

  • Assist with accurate tracking of recognition of donors including working with Marketing & Communications and Development Information Systems.

  • Assist with the tracking of all Named Spaces in the Museum.

  • Assist with Cultivation and Stewardship by prompting all fundraisers of the seven touch-points. Responsible to ensure accurate and timely mailings and tracking in RE database.

  • Assist with research on prospects and donors as needed.

  • Assist with gathering information from various Museum departments for all reporting requirements of the Development. This includes but is not limited to grants, exhibitions, gift agreements and endowments.

  • Answer inquiries from prospects and donors via telephone or email. Update donor records in RE database accordingly.

  • Assist with the planning and logistics of fundraising and cultivation events, which may include evening and weekend time commitments.

  • Prepare other reports, forms, contracts, minutes from meetings and other correspondence as needed.

  • Organize and maintain electronic records and hard files.


Minimum Qualifications

  • High school diploma or equivalent.

  • Degree in Art Administration, Business, Non-Profit Management or related field, or equivalent experience preferred.

Knowledge of

  • Raiser’s Edge or other automated fundraising software or CRM.

  • Microsoft Office, with proficiency in Outlook, Word, Excel and PowerPoint.

Skill and ability to

  • Multitask on several assignments and remain highly organized and detail oriented, with persistent follow-up and an ability to handle shifting priorities with limited supervision.

  • Work efficiently and effectively with all departments as it relates to coordinating projects and meeting deadlines.

  • Communicate efficiently and effectively with strong interpersonal skills both verbally and in writing

  • Write, proofread, and edit accurately.

  • Work effectively with a wide variety of Museum supporters, visitors, volunteers and staff.

  • Resolve complex problems with skill and diplomacy.

  • Maintain confidentiality of information.

How to Apply

Please email cover letter, resume, and salary requirements with job code PAM-DVC to

Posted on September 16