Phoenix Art Museum is looking for a Development Coordinator to coordinate, organize, and implement administrative and project support to the entire Development Department. Maintain positive rapport with prospective and current Museum donors and partners. Maintain a collaborative working culture with all departments of the Museum including the Board of Trustees.
Assist staff with calendar scheduling for internal and external appointments and meetings. This includes prospects, donors, internal staff and trustees.
Raiser’s Edge (RE) database - Assist staff in data integrity management with accurate input of data into the RE database concerning information about external prospects and donors as well as meetings.
Assist with the accurate tracking of Metrics for all fundraisers.
Assist with the coordination of membership lists and mailing lists.
Assist with accurate processing of gifts for exhibition sponsorship, corporate or foundation grants, government grants, corporate gifts and planned giving.
Assist with accurate tracking of recognition of donors including working with Marketing & Communications and Development Information Systems.
Assist with the tracking of all Named Spaces in the Museum.
Assist with Cultivation and Stewardship by prompting all fundraisers of the seven touch-points. Responsible to ensure accurate and timely mailings and tracking in RE database.
Assist with research on prospects and donors as needed.
Assist with gathering information from various Museum departments for all reporting requirements of the Development. This includes but is not limited to grants, exhibitions, gift agreements and endowments.
Answer inquiries from prospects and donors via telephone or email. Update donor records in RE database accordingly.
Assist with the planning and logistics of fundraising and cultivation events, which may include evening and weekend time commitments.
Prepare other reports, forms, contracts, minutes from meetings and other correspondence as needed.
Organize and maintain electronic records and hard files.
High school diploma or equivalent.
Degree in Art Administration, Business, Non-Profit Management or related field, or equivalent experience preferred.
Raiser’s Edge or other automated fundraising software or CRM.
Microsoft Office, with proficiency in Outlook, Word, Excel and PowerPoint.
Skill and ability to
Multitask on several assignments and remain highly organized and detail oriented, with persistent follow-up and an ability to handle shifting priorities with limited supervision.
Work efficiently and effectively with all departments as it relates to coordinating projects and meeting deadlines.
Communicate efficiently and effectively with strong interpersonal skills both verbally and in writing
Write, proofread, and edit accurately.
Work effectively with a wide variety of Museum supporters, visitors, volunteers and staff.
Resolve complex problems with skill and diplomacy.
Maintain confidentiality of information.