• Assist staff with calendar scheduling for internal and external appointments and meetings. This includes prospects, donors, internal staff and trustees.

• Raiser’s Edge (RE) database - Assist staff in data integrity management with accurate input of data into the RE database concerning information about external prospects and donors as well as meetings.

• Assist with the accurate tracking of Metrics for all fundraisers.

• Assist with the coordination of membership lists and mailing lists.

• Assist with accurate processing of gifts for exhibition sponsorship, corporate or foundation grants, government grants, corporate gifts and planned giving.

• Assist with accurate tracking of recognition of donors including working with Marketing & Communications and Development Information Systems.

• Assist with the tracking of all Named Spaces in the Museum.

• Assist with Cultivation and Stewardship by prompting all fundraisers of the seven touch-points. Responsible to ensure accurate and timely mailings and tracking in RE database.

• Assist with research on prospects and donors as needed.

• Assist with gathering information from various Museum departments for all reporting requirements of the Development. This includes but is not limited to grants, exhibitions, gift agreements and endowments.

• Answer inquiries from prospects and donors via telephone or email. Update donor records in RE database accordingly.

• Assist with the planning and logistics of fundraising and cultivation events, which may include evening and weekend time commitments.

• Prepare other reports, forms, contracts, minutes from meetings and other correspondence as needed.

• Organize and maintain electronic records and hard files.

Minimum Qualifications

• High school diploma or equivalent.

• Degree in Art Administration, Business, Non-Profit Management or related field, or equivalent experience preferred.

Knowledge of

• Raiser’s Edge or other automated fundraising software or CRM.

• Microsoft Office, with proficiency in Outlook, Word, Excel and PowerPoint.

Skill and ability to

• Multitask on several assignments and remain highly organized and detail oriented, with persistent follow-up and an ability to handle shifting priorities with limited supervision.

• Work efficiently and effectively with all departments as it relates to coordinating projects and meeting deadlines.

• Communicate efficiently and effectively with strong interpersonal skills both verbally and in writing

• Write, proofread, and edit accurately.

• Work effectively with a wide variety of Museum supporters, visitors, volunteers and staff.

• Resolve complex problems with skill and diplomacy.

• Maintain confidentiality of information.