Oklahoma Contemporary Art Center seeks a Registrar, a fulltime, permanent position. The successful applicant would join us during a period of growth, as we transition into a new building in fall 2019. The first project will be a major inaugural exhibition of contemporary artists working in all media, including new media. The Registrar will report to the Curatorial and Exhibitions Director and work with the entire Exhibitions Dept. to complete the needs of a loan exhibition from the planning stages through installation and dispersal. Oklahoma Contemporary is a non-collecting institution.
We are seeking an experienced professional who can take a leadership position in this time of change. The main focus of this position will be the coordination of shipping arrangements and loans, incoming and outgoing condition reporting, packing and unpacking of artworks, and assisting in the installation of a broad range of contemporary artworks from delicate works on paper to large sculptural installations. The Registrar will work closely with the Exhibitions Manager, Installation Crew, Exhibitions Dept., and Operations Staff.
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Administration of exhibition documents, including condition reports, insurance certificates and loan agreements
Detailed execution of condition reports for outgoing and incoming exhibition loans
Taking detailed packing notes of incoming works, including crate identification and visual as well as written documentation at every stage of unpacking
Oversee load-out and delivery of crates, making sure that all pieces are clearly labeled and accounted for on the way in or out
Work integrally with the installation crew on the gallery floors to ensure that extreme care is being taken with the handling of each object and that the movement of crates and other activities taking place on the gallery floor is done so in an organized manner to mitigate all risk to artworks
Assist with installation as needed
Work with Exhibition Manager to develop and monitor exhibition budgets
Communicate with lenders and coordinate insurance with OCAC’s insurance brokers or with the lender’s insurance company, if applicable; coordinate packing/crating/installation requirements with the lender, courier and installation logistics and transport. Communicate changes regarding loan status and/or schedule with the lenders
Monitor all exhibition artwork for the duration and tour of the exhibition and update lenders as requested with climate or hygrothermograph readings
Work with Curatorial Fellow to maintain accurate exhibition and loan files, in paper and online.
Serve as point person for incoming traveling exhibitions
Help coordinate Oklahoma-Contemporary-organized traveling exhibitions, and accompany exhibition to each venue if necessary
Position requires occasional work on weekends and evenings as necessary
3-5 years experience within Registrar department of an art museum or major contemporary gallery, including experience with responsibilities noted above. This experience is essential for the position.
Must have extensive knowledge of AAM’s and ARC’s registration standards.
Broad knowledge of and experience with contemporary art
Excellent communication skills;
Highly organized and detail oriented
Extremely conscientious about meeting goals and deadlines and achieving best practices in all aspects of position
Proficiency with Microsoft Office Suite including Excel is required.
Experience with Filemaker Pro is preferred
Submit a cover letter and CV in a Word document or PDF to email@example.com.
Please indicate Registrar on subject line of email. Position is open until filled; preference will be given to applications received by May 31, 2019.