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18th Street Arts Center is looking for a part-time Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
The Executive Assistant’s responsibilities include managing calendars, files, and company database, making meeting arrangements, and preparing for VIP events. To be successful in this role, you will be well-organized, have great time management skills, and be able to act without guidance.
Ultimately, you contribute to the efficiency of 18th Street Arts Center by providing personalized and timely support to our executive team.
Responsibilities
Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Maintain company database
Make travel and accommodation arrangements
Recognize individual donations and prepare weekly, monthly or quarterly reports
Format information for internal and external communication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distribute correspondence
Maintain the office filing system
Hourly Requirements and Pay Range
20 hours per week; approx $19 per hour
Full benefits included
Requirements
BA or equivalent
Work experience as an Executive Assistant, Personal Assistant or similar role
Experience working in contemporary art settings
Understanding of Nonprofit business model
Excellent MS Office knowledge and Google Business suite
Outstanding organizational and time management skills
Outstanding experience with database applications (eg. Salesforce or Nationbuilder)
Excellent verbal and written communications skills
Discretion and confidentiality
How to Apply
Please submit a cover letter, current resume, and three professional references to our online application portal here: https://app.smartsheet.com/b/form/a111fd5d1e284902bfe0831777de5954
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Posted on July 9