• Assists Human Resources Manager with special projects and strategic initiative

• Recruits for staff and administrative positions by coordinating with recruiting manager, posting open positions, conducting phone screens, coordinating interviews, conducting background checks, and administration of offers

• Arranges for temporary staffing as needed, conducting interviews and coordinating with temp agencies

• Coordinates and maintains records of applicant demographics, interview feedback, candidate evaluations, makes recommendations for interviews to hiring managers based on phone screens

• Coordinates new hire on-boarding with Hiring Manager to ensure proper technology and work space needs are provided

• Arranges accommodations, travel and parking for candidates traveling for interviews

• Manages and coordinates co-op and intern programs and intern initiatives across departments.

• Coordinates various benefits related meetings/events for staff (Flu-Shot Clinic, 401(k) Meetings, NFP, Credit Union visits, etc.)

• Sends regret letters; drafts offer letters for hourly staff

• Maintains personnel files

• Manages staff listings on KCI website, phone directory, org chart, and Showcase

• Coordinates various employee events including holiday parties, employee appreciation events, and service awards

• Answers all public, internal and external telephone calls by directing phone calls to the appropriate department

• Answers diverse phone questions related to the Kimmel Center program, campus, and direction by communicating professionally

• Meets and greets all guests to the Kimmel Center by displaying exemplary customer service

• Provides administrative support to the Human Resources department by completing various projects and tasks in a timely manner

• Provides HR support to all Kimmel Center and Ticket Philadelphia employees by managing related administrative concerns

• Sorts, distributes, and posts mail campus-wide, orders office supplies and business cards campus-wide, and reports maintenance requests to building management of 1500 Walnut

• Performs additional human resources duties and responsibilities as directed.

Education & Experience

• High school diploma or equivalent required. Associate’s degree preferred

• One to two years general administrative and front desk experience preferred

• Education or experience in a Human Resources department strongly preferred

Knowledge/Skills/Abilities:

• Proficiency in Microsoft Office required

• Excellent customer services, communication and interpersonal skills

• Ability to manage a high volume of diverse public inquiries

• Ability to multitask and maintain confidentiality

• Ability to lift up to 30 pounds

• Ability to walk and stand up to three hours

Environment, Physical Demands, and Other Conditions: Office Environment

• Professional appearance required

• Travel outside to other KCI sites, resident companies and vendors in all weather conditions