Hr Assistant/Receptionist

Kimmel Center for the Performing Arts

The HR Assistant/Receptionist is responsible for responding in a professional and informative manner to all public, internal and external telephone inquiries, while providing support in the day-to-day operations of the HR Department. Provides campus-wide mail services and office supply ordering.

Responsibilities
  • Assists Human Resources Manager with special projects and strategic initiative

  • Recruits for staff and administrative positions by coordinating with recruiting manager, posting open positions, conducting phone screens, coordinating interviews, conducting background checks, and administration of offers

  • Arranges for temporary staffing as needed, conducting interviews and coordinating with temp agencies

  • Coordinates and maintains records of applicant demographics, interview feedback, candidate evaluations, makes recommendations for interviews to hiring managers based on phone screens

  • Coordinates new hire on-boarding with Hiring Manager to ensure proper technology and work space needs are provided

  • Arranges accommodations, travel and parking for candidates traveling for interviews

  • Manages and coordinates co-op and intern programs and intern initiatives across departments.

  • Coordinates various benefits related meetings/events for staff (Flu-Shot Clinic, 401(k) Meetings, NFP, Credit Union visits, etc.)

  • Sends regret letters; drafts offer letters for hourly staff

  • Maintains personnel files

  • Manages staff listings on KCI website, phone directory, org chart, and Showcase

  • Coordinates various employee events including holiday parties, employee appreciation events, and service awards

  • Answers all public, internal and external telephone calls by directing phone calls to the appropriate department

  • Answers diverse phone questions related to the Kimmel Center program, campus, and direction by communicating professionally

  • Meets and greets all guests to the Kimmel Center by displaying exemplary customer service

  • Provides administrative support to the Human Resources department by completing various projects and tasks in a timely manner

  • Provides HR support to all Kimmel Center and Ticket Philadelphia employees by managing related administrative concerns

  • Sorts, distributes, and posts mail campus-wide, orders office supplies and business cards campus-wide, and reports maintenance requests to building management of 1500 Walnut

  • Performs additional human resources duties and responsibilities as directed.

Requirements

Education & Experience

  • High school diploma or equivalent required. Associate’s degree preferred

  • One to two years general administrative and front desk experience preferred

  • Education or experience in a Human Resources department strongly preferred

Knowledge/Skills/Abilities:

  • Proficiency in Microsoft Office required

  • Excellent customer services, communication and interpersonal skills

  • Ability to manage a high volume of diverse public inquiries

  • Ability to multitask and maintain confidentiality

  • Ability to lift up to 30 pounds

  • Ability to walk and stand up to three hours

Environment, Physical Demands, and Other Conditions: Office Environment

  • Professional appearance required

  • Travel outside to other KCI sites, resident companies and vendors in all weather conditions

How to Apply

To apply for this position, send your cover letter and resume to Kimmel Center Human Resources:

Kimmel Center, Inc.

Human Resources

1500 Walnut Street, 17th Floor

Philadelphia, PA 19102

fax: 215-790-5801

email: careers@kimmelcenter.org

Posted on March 28