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Paul Raff Studio is a full services architecture and design firm. Its collaborative environment is dedicated to a creative vision of the highest caliber. Projects and experience range in scale and scope, and include residential and commercial architecture, public art and landscape features. Paul Raff Studio consistently produces exceptional work that is thoughtful, evocative and poetic. The Studio’s projects have been recognized with numerous awards and have been widely published.
We are looking for an energetic and engaged communications and studio assistant who can fulfill an ever evolving and dynamic roll.
Responsibilities
Executive Assistance
Assist Principal Architect with various tasks and errands
Manage calendar/ scheduling
Organize travel
Marketing
Research and keep up to date on award and public art calls
Prepare submissions for awards and potential projects
Implement marketing initiatives
Perform graphic design-related tasks
Write, proofread and/or edit content for press releases
Laisse with writers/ publications
Put together targeted presentations for clients/ leads
Assemble press kits which include resized photos, project description, key facts, etc. for media
Keep master CV up to date
Keep publications master list up to date
Post on Facebook and Instagram
Maintain website through WordPress
Initiate and plan team events
Organize and send out Christmas cards and gifts
Organize photoshoots which include scheduling photographer/ client, staging and post-production coordination
Keep Bowerbird (online media platform) up to date with new projects and making contact and building relationships with international publications
Reception
Answer phone, direct calls, check voicemail/s
Answer door: greet guests/clients and offer refreshments
Maintain, check, archive and respond to inquiries in studio inbox studio@paulraffstudio.com and hiring@paulraffstudio.com
Manage incoming and outgoing mail/ couriers/ packages
Meeting set-up and clean up (coffee/water/snacks/catering/ TV monitor)
Coordinate and set up Lunch & Learns
Pick up weekly flowers
Office Administration, Archiving, Resource Library
Troubleshoot technical issues, correspond with our IT company (LTS)
Ensure set-up of auto-response emails during holidays
Track and order office supplies including kitchen and bathroom
Organize and fully manage, update, maintain the Sample and Spec Library
Maintain Technical and Operations Manual
Organize catering /set up for VIP lunches (Principal and VIP project leads meetings)
Act as the initial point of contact for project leads. Gather information and assist with organizing in studio meetings and drafting proposals
Housekeeping
PRS does have cleaners that come in on Mondays and Thursdays. They manage the garbage and recycling. There are daily duties required to maintain a clean and safe working environment. They include:
Maintaining tidiness of the office (daily)
Empty/load dishwasher (as needed/daily)
Restock bathrooms (daily)
Clear fridge on Thursday office clean-up
Light studio maintenance – change light bulbs, etc.
Requirements
Positive attitude!
Commitment to high-quality work
Strong personal accountability and ability to take initiative
Excellent attention to detail
Efficient time management skills, practices, and habits
Ability to work well under pressure
Ability to work independently and as part of a team
Ability to re-prioritize and re-calibrate timelines of work in progress
Outstanding writing and editing
Proficiency in Microsoft Office
Excellent knowledge of Adobe Creative Cloud (InDesign, Photoshop, Illustrator), social media tools (Facebook, Twitter, Instagram, etc.), and webpage editing (WordPress)
How to Apply
Please send your resume to hiring@paulraffstudio.com
We wish to thank all applicants for their interest and effort in applying, however, only candidates selected for an interview will be contacted.
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Posted on July 18