Front Desk: 

• Greet all guests and provide exhibition walkthroughs, as needed

• Answer phones and maintain and respond to general gallery email account

• Keep front desk organized, order and stock supplies

• Maintain printed checklists, press releases, and price-lists throughout exhibition

• Organize and purchase for gallery reference library 

Exhibitions and Events Coordination:

• Assist with exhibition opening receptions and gallery events

• Track and respond to all event guest lists

• Assist with gallery install / de-install preparation, as needed

Artwork and Archive Coordination:

• Update artwork inventory via Artsy 

• Maintain shared gallery digital file system and inventory system

• Maintain up-to-date information across all artist materials (CVs, webpages, press sheets)

Communications:

• Oversee contacts database ensuring up-to-date contact profiles 

• Review all outgoing public email newsletters for accuracy and consistency

• Update event listings prior to each exhibition

• Update news section on website ongoing

• Build all press outreach materials and manage all press inquiries 

Executive Assistance:

• Coordinate Founder’s gallery-related event schedule 

• Provide support to Founder and Directors during travel times and art fairs by closely monitoring correspondence and outstanding items

• Coordinate travel for all staff and artists

• Bachelor’s degree required

• Proficiency in Microsoft Office Suite, Google Drive, and Mac operating systems

• Working knowledge of Adobe Creative Suite preferred

• Ability to perform with a high level of discretion, professionalism, and integrity

• Excellent planning and organizational skills

• Confidence and ability to work independently