Exhibitions Project Manager

Monterey Bay Aquarium

The Exhibitions Project Manager, Construction provides general supervision, coordination and technical support to Monterey Bay Aquarium Exhibition projects, and ensures that all assigned projects achieve their goals completely and efficiently, while adhering to project schedules, budgets, and quality standards. This position is responsible for all phases of project planning and project completion, with a specific emphasis on planning for, and implementation of, construction and site installation. In addition to directly managing projects, this position supports other staff who are managing projects by developing tools and processes for effective project management.

Responsibilities

Provides project management of assigned Exhibition Division projects in a professional and businesslike manner

Manages project teams including, designers, exhibit developers, experts, architects, contractors, consultants and vendors

Assumes responsibility for all construction and site work on major Exhibition division projects, with regular and clear communication regarding progress to supervisor and other staff

Supports and oversees work of other staff who are managing projects, including helping to set up and manage project budgets, schedules, and work plans

Evaluates project risk regularly and works to minimize risk

Builds collaborative and positive relationships with personnel from other Aquarium divisions, management staff, clients, contractors, and stakeholders

Develops and implements project action plans, schedules, budgets

Works closely with Monterey Bay Aquarium management staff to coordinate planning and project team activities with essential operations of all departments

Ensures the quality of contracted project work, that budgets and schedules are adhered to, and that contractors comply with the terms of their contract

Maintains appropriate logs, schedules and records of projects, including contract documents, change orders, construction change directives and authorizations, shop drawings, reports of meetings and conferences, requests for payments and other important documents

Ensures timely completion of documentation and submission required by the Aquarium or by government agencies in coordination with our design team

Catalogues and files project deliverables at end of project for future reference

Maintains safety standards on all site work for Exhibitions projects, including internal staff and contractors

Requirements

Degree in architecture, design management, industrial design, project management, construction management or related field preferred; or equivalent experience

Minimum of 5-years’ experience in project management, exhibition management, architecture, construction management, or related field

Experience leading multidisciplinary teams

Ability to identify and manage relationships with key internal and external stakeholders

Experience managing development of complex, public-facing experiences

Ability, with some training, to work with contractors and to learn to recognize and direct remediation of common construction hazards such as elevated work, confined spaces, hazardous chemicals, the hazardous release of stored energy

Competency in all Windows Office, including Word, Excel, Access, Project

Strong multi-tasking abilities to facilitate multiple complex projects with constant attention to detail

Capable working with heavy workloads, critical timing of installations and deadlines that require the ability to work quickly, use good judgement, problem solve and initiate action

Able and willing to work weekends, holidays, early morning, or after hours

Excellent oral and written communication skills

Experienced team player with strong interpersonal skills, flexible to changing schedules, self-motivated, self-starter and contributes to a positive work environment

Ability to work within, and maintain Monterey Bay Aquarium’s Core Values

Demonstrated commitment to Monterey Bay Aquarium’s Leadership Competencies

Desired Skills / Knowledge / Ability to learn / Experience or Education

PgMP® and/or PMP® preferred

Experience managing live-animal exhibition projects or museum experiences

Evaluates project requirements, assembles and manages project teams, develops and leads project delivery strategy

Develops project estimating processes and tools; trains project managers and division managers

Knowledge/experience with character, quality and cost of construction/fabrication materials and equipment

Manages the research and solicitation of proposals for contracted work as well as the preparation and negotiation of Exhibition project contracts - this includes developing scope, schedules, terms and conditions and fee basis, and contract negotiation

Knowledge of exhibition project concept design, schematic design, design development and construction/fabrication/production documents

Knowledge/experience with architectural and technical detailing, construction, fabrication and production technology and equipment

Demonstrated ability to lead, direct and coordinate work of a multidisciplinary project team

Demonstrated ability to plan, budget and manage assigned project during construction, fabrication and production

How to Apply

The Monterey Bay Aquarium is an equal opportunity employer. We are committed to fostering an environment free from any form of unlawful discrimination. Discriminatory actions are strictly prohibited and we are committed to engaging in affirmative action measures to ensure against discrimination. It is the policy of the Monterey Bay Aquarium to promote a positive program of specific practices designed to ensure equal opportunity without regard to race, sex (including breastfeeding and conditions related to breastfeeding), color, creed, gender, religion, marital status, registered domestic partnership status, age, national origin or ancestry, physical or mental disability, special disabled veteran status, veteran status, medical condition, genetic characteristics and information, sexual orientation, gender (including gender identity and gender expression), parental status, political affiliations, military service, family care leave status, or any other consideration made unlawful by federal, state or local laws. All such discrimination is unlawful. This policy governs all aspects of employment at the Aquarium, including hiring, assignments, training, promotions, compensation, employee benefits, employee discipline and discharge, and all other terms and conditions of employment.

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Posted on May 10