Responsibilities include but are not limited to:

Shipping:

• Prepare and book estimates for both inbound and outbound shipments, especially in situations with last-minute scheduling and tight timelines

• Work with both external shipping companies and internal resources on the safest, most cost effective shipping options

• Coordinate local transport, art handling, packing and crating services

• Provide post-sale customer service in the area of art transport

Database Management:

• Oversee release and receipt paperwork, database management, and artwork labeling

• Manage consignment and loan agreement in system alongside Directors

• Document retention, database management, and artwork labeling

• Organize and file incoming and outgoing forms, generate in-house condition reports and perform artwork inspections

Operations:

• Coordinate art handling and exhibition logistics with Exhibitions Director

• Liaise with staff, art handling companies, artist studios, fine art shippers, framers, and conservators for care and maintenance of artworks

• Oversee packing, installation, de-installation, condition reports, wall repair, and lighting of works within the gallery’s exhibition spaces and viewing rooms

• Communicate with conservation, installation team, and Directors on condition issues

• Maintain inventory of tools and packing materials

• Coordinate and purchase supplies from outside vendors

• Track expenses and costs

• Building maintenance

• Collaborate with staff on all aspects of the general gallery operations

• At least 2 years of experience in operations in an international commercial art gallery, auction house or art shipping company

• Strong interpersonal and communication skills (written and verbal) with the ability to work professionally and responsibly with clients and all areas within the business

• Knowledge of Artbase and Artbinder preferred

• Proactive with excellent organizational skills

• Ability to prioritize to meet strict deadlines with an adaptability to handle time sensitive shipments and last minute scheduling

• Excellent time and resource management skills with the ability to multi-task and work autonomously in a small team-based environment