The AA serves as a primary point of contact for internal and external constituencies on all matters pertaining to the Director’s Office. The AA will also:

• Provide attentive, intelligent, intuitive, and proactive support to the Director and President, meeting deadlines and operating with a keen sense of balancing shifting priorities in a fast-paced setting

• Work collaboratively with the Executive Assistants (EAs) in the Director’s Office to manage the daily office agenda and keep the Director and President on time for all meetings

• Answer phones, greet guests, and represent the public face of the Director’s Office and Museum for board members, constituents, and other VIP visitors

• Process all expense reports for the Director and President and monitor departmental budgets

• Support the General Counsel in various administrative tasks, including document production, transmittals, and follow-up

• Work with EAs to schedule internal and external meetings using Microsoft Outlook

• Work with EAs to organize catering and hospitality for VIP lunches and office events, and assist with logistics and hospitality for group tours and VIP visits

• Work with our Development team to track and input donor information into Raiser’s Edge

• Work with EAs to plan and organize office events and morale-boosting activities for employees at the Museum

• Assist EAs with special initiatives and projects, from research to implementation

• Other responsibilities as assigned

Start date: Immediately

Department: Director’s Office

Reports to: Executive Assistant, Director’s Office, and Executive Assistant and Community & Government Affairs Liaison, Director’s Office

Union status: Non-union

FLSA status: Non-exempt

Salary range: $35,000–$40,000, plus benefits and overtime

Schedule: Monday through Friday, 9 am to 5 pm, with evening and weekend hours as necessary

• Bachelor’s degree required; art history or communications degree strongly preferred

• Relevant office or internship experience, ideally in an arts and/or nonprofit environment

• Experience with databases and Microsoft Office Suite (Word, Outlook, and Excel); Outlook calendar scheduling experience is a plus

• Thrive in a fast-paced, entrepreneurial environment that is mission-driven, results-driven, and community-oriented

• Impeccable attention to detail and a strong personal work ethic

• Excellent communication skills (oral and written) and professional email and phone etiquette

• Prior hospitality, service industry, and/or event planning experience is a plus

• Experience creating and submitting expense reports and Raiser’s Edge experience is a plus

• Passionate about the Museum, forward-thinking, and art-loving

• Cheerful, professional demeanor (and sense of humor!) is essential