• Update and track exhibition calendar and timelines

• Coordinate per diems, draft itineraries, and contracts for exhibiting artists and speakers

• Coordinate hospitality for artists during installation and openings

• Communicate with artists and gallerists for contact lists and other needs

• Create and maintain seasonal contact lists, including invitation lists for exhibition openings

• Create prospectuses for touring exhibitions, and research and propose potential tour venues

• Track, communicate, and coordinate paperwork for participating exhibition venues, i.e. checklists, agreements, image permissions, didactics, paperwork support, and general record-keeping

• Write, proof, and edit letters, descriptions, and other correspondence for a variety of projects

• Conduct ongoing research related to potential exhibitions and/or upcoming projects

• Support idea generating and brainstorming for exhibition-related programs, including research as well as possible outreach to potential collaborators and/or speakers

• Screen and respond unsolicited mail and email requests

• Organize digital and physical exhibitions archive

Bachelor’s degree in Art History, Art Administration, Museum Studies, or Studio Art or extensive equivalent experience

Ability to research and skilled at writing and editing

Minimum of 2 years of experience working in an administrative capacity in an office setting

Familiar with professional practices

• Must be able to multitask

• Ability to work as part of a team and independently, remain calm under pressure, and find your feet in a fast-paced environment

• Excellent communication and accuracy in written communication

• Skilled at managing deadlines

• Ability to understand and follow complex, detailed instructions

• Familiarity in contemporary art

Conditions of Work

• Part time position, 15-20 hours per week

• Pay $15/hour