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The Coordinator serves as a key organizer of the Photography and Imaging Department, implementing operational functions and distributing communications to students, faculty, staff, and industry partners. The position requires a steadfast adherence to detail and keen commitment to safeguarding the systems, resources, and platforms integral for the department to function. This position serves as the first point of contact for the program.
Reports to: Director, Photography and Imaging
FLSA status: Non-Exempt
Salary grade: 7
Responsibilities
Administrative Support — 60%
Execute daily administrative duties for Department Chair and Director, including calendar support and scheduling for Department Chair
Coordinate faculty and staff committee meetings
Field questions regarding access to department facilities, resources, and equipment; respond to program-related questions from students, faculty, staff and the public
Coordinate the collection of materials and assets necessary for program evaluation, marketing and recruitment events, and special projects
Update and maintain community spaces including bulletin boards, display cases, gallery walls, and lockers
Collect, organize and archive student and faculty artwork/images
Process invoices and payment for department purchases, vendors, guest speakers and other departmental paperwork; reconcile monthly expenses on behalf of Department Chair
Communicate with internal and external departments and institutions to promote Photo Department events
Educational Support — 35%
Construct each term’s schedule of undergraduate courses
Coordinate and confirm course days, times, and availability of faculty
Provide logistical and scheduling support for regular departmental meetings, recruitment events, and guest lectures
Manage the completion of all student reviews including term reviews, scholarship reviews, graduation reviews
Manage the curation and production of work for the student gallery
Manage the hiring of student workers
Archive student work
Organize new student orientation
Support the management of student enrollment each term
Communicate and guide students through key processes including course registration, term reviews, leave of absence, study away, internships
Support special projects and long term initiatives
Maintain flow of departmental communications for and between students and faculty
Support data collection for student assessments and program reviews
Marginal Job Functions — 5%
Maintain updated versions of departmental forms and guidelines
Support marketing and recruitment efforts both on and offline
Manage the assignment and upkeep of student lockers
Requirements
Minimum 3 years of experience providing administrative support for an educational institution, nonprofit organization, and/or a media-based studio
Excellent verbal and written communication skills
An advanced multi-tasker who can juggle multiple projects and work under pressure
Excellent interpersonal skills to work effectively with students, faculty, and the public
A self-starter, problem solver and team player
Exceptional attention to detail
Ability to juggle changing priorities
Mac-proficient
Advanced capabilities in Adobe Lightroom and Photoshop
Adept at utilizing cloud-based apps including Google Drive and Drop Box
Proficient in Microsoft Office - Word, Excel
Experience with website hosting platforms like Squarespace, Media Temple, or WordPress
Experience navigating social media platforms — Facebook, Instagram, and Twitter
A commitment to diversity, and the ability to establish and maintain effective working relationships within ArtCenter’s diverse communities
Ability to handle all information with tact and discretion and recognizes the confidential nature of ArtCenter business
Preferred Qualifications
Bachelor’s degree preferred
Prior experience in front office administration preferred
Prior experience in educational or not-for-profit institution highly desired
Knowledge and enthusiasm for the field of photography highly desired
Bilingual skills a plus
How to Apply
Applications will be accepted until the position is filled. Qualified applicants should send cover letter with resume and employment application to HR@artcenter.edu and reference “Coordinator - Photo” in the subject line. Download ArtCenter Application.
Mandatory Duty to Report
All employees who know or have reason to know of allegations or acts that violate ArtCenter’s Title IX Policy prohibiting discrimination, harassment, retaliation, sexual harassment, sexual misconduct, sexual violence, dating violence, and stalking shall promptly inform the DHR Administrator and Title IX Coordinator, or designee or the Assistant Dean of Students or designee. Faculty with a mandatory duty to report are required to disclose all information including the names of the parties, even where the person has requested their name remain confidential.
Pursuant to the California Child Abuse and Neglect Reporting Act (CANRA), all employees who know of or have reason to suspect child abuse or neglect involving alleged victims under age 18 shall promptly inform local law enforcement or the county welfare department.
Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; interactions with other individuals. Due to the nature of the work environment, there is regular exposure to fumes, chemicals, dust and noise, and use of goggles, gloves and aprons is necessary when in photo labs.
Physical: The position is generally sedentary. Employees sit most of the time, but may walk or stand for brief periods of time. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (occasionally up to 50 pounds); to operate modern office and camera equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Regular and consistent attendance are required for most positions.
Vision: Must be able to have the visual capacity to perform activities such as preparing and reading reports, viewing a computer terminal and other normal office work with or without correction.
Hearing: Must be able to communicate effectively in the course of normal office communication or exchange ideas with or without correction.
ArtCenter College of Design is committed to excellence through the establishment of a diverse faculty and staff that best represents our student body and its surrounding communities. The College considers qualified applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Applicants who wish to request an accommodation for a disability may contact the Human Resources Department at (626) 396-2270
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Posted on July 19