● Manages operations, budgets, and facilities for the academic programs in Graduate Studies

● Serves as the primary liaison for graduate studies with facilities, operations, finance, and human resources and coordinates relevant projects and activities with these areas

● Manages the Graduate Program Assistant (GPA) program

● Manages the academic budgets for the graduate programs in coordination with program coordinators and the operations coordinator

● Plans and maintains budgets for specific events and programs in Graduate Studies

● Contributes to planning and supports multiple graduate events and projects

● Manages and creates systems for maintaining the academic budgets for Graduate Studies and graduate programs.

● Coordinates the process of reviewing, reconciling and providing regular reports for program budgets with program and operations coordinators

● Oversees the process and payments for Graduate Studies and its programs including purchase orders, invoices, contract compliance, travel expenses, and reimbursements

● Steer, provide council and build budgets for the Graduate Studies and its events, such as Orientation, Grad Show, etc.

● Coordinates the distribution and reviews statements for credit cards assigned to graduate directors, faculty and staff

● Manage the Graduate Program Assistant (GPA) program including the training, oversight, and evaluation for Graduate Program Assistants. Review and approve timecards for the Graduate Program Assistants

● Creates guidelines for good budget management and expenditures for all graduate programs

● Works with the Vice Provost to coordinate the annual budget planning process

● Provides support to graduate programs with requests and ordering of Capital Acquisition, specifically for items not purchased through Facilities or Technology

● Oversees Graduate Studies ledgers

Facilities / Operations

● Serves as Graduate Studies liaison to Facilities & Operations with regular meetings

● Oversees the updating, distribution and communication regarding the Graduate Academic Work Space Agreement.

● Troubleshoots maintenance issues in Lazarus Center graduate studios, seminar and shared spaces including the spaces in 1801

● Coordinates studio move-out in conjunction with the Graduate Operations Coordinator, Facilities, Building Services and Environmental Health & Safety

● Liaises with Environmental Health & Safety on issues of safety compliance for facilities and student workspaces under Graduate Studies purview

● Provides student ID lists to Campus Safety in order to ensure appropriate card access levels for graduate students

● Supports assignments of studio spaces in Lazarus ground level

● Assigns temporary, summer, and studio requests as needed

● Contributes to planning and timelines for construction projects in Lazarus Center

● Member of the Critical Incident Management Team and Inclement Weather Team

● Serves as Workday Champion and contact for Workday implementation

● Support the Grad Lab with various logistical and policy issues, as needed

Programming & General

● Assist the Graduate Studies team with onboarding of the new class of graduate students

● Support graduate events and projects

● Represent Graduate Studies division interests on various committees and searches

● Serves as liaison and support to Graduate Studies Administrative Assistant

● Perform other related duties as assigned

● Bachelor’s degree or equivalent work experience

● Experience with academic planning, including space and facilities planning to support the academic program

● Demonstrated experience managing and reconciling budgets

● Experience coordinating student employment

● Demonstrated ability to coordinate and manage multiple projects simultaneously and exercise independent judgement

● Demonstrated organizational and problem-solving skills, including the ability to anticipate needs and issues

● Demonstrated ability to work well in a fast-paced environment, with multiple priorities, and with an attention to accuracy, detail, and deadlines

● Demonstrated ability to work collaboratively on teams and contribute to the work of a small office

● Ability to work independently

● Excellent oral, written, and interpersonal communication skills

● Experience using AirTable, Microsoft Office and Google Drive/documents

● Attention to detail and customer service

● Some evening and weekend work required

Preferred qualifications:

• N/A

Reporting to this position:

● Graduate Operations Coordinator and Graduate Program Assistants

Conditions of employment:

● Candidate must successfully complete a full background check

● The employee is expected to adhere to all company policies

Additional Information:

Salary: Commensurate with experience and college policy; excellent benefits package.