The Accounting Manager and Human Resources Administrator manages all of SITE Santa Fe’s day-to-day accounting functions including: payroll; accounts receivable; accounts payable; maintenance of the general ledger; month-end closing; and, many other duties. The position also handles administrative aspects of human resources, namely, managing employee insurance and benefit plans, and working with external auditors to ensure proper internal controls and compliance with local, state, and federal laws. The Accounting Manager and Human Resources Administrator reports to the Deputy Director and works collaborative with other departments in the museum.
Performs all day-to-day accounting functions for the organization and is responsible for the maintenance of the general ledger, including accounts payables, accounts receivable, daily revenue coding, journal entries, balance sheet reconciliations, earned and unearned revenue, fixed assets, depreciation schedule, etc.
Prepares and reviews monthly bank account reconciliations
Oversees accounts payables, including reviewing and entering invoices, printing checks, and preparing electronic and wire transfer requests
Oversees and processes bi-weekly payroll with the museum’s outside payroll processing service
Assists with processing month-end and year-end financial reports
Supports the annual audit process, and prepares certain audit reports and annual IRS required documents, such as 990, 1099/1096, 5500, etc.
Supports in the preparation and tracking of the museum’s annual $3M budget
Reconciles revenue records with the Development department for membership, fundraising events, and contributions on a monthly basis.
Tracks distribution of grant-awarded funds and supports Grants Manager in providing documentation for reporting
Works with and provides training to staff to ensure the implementation of accounting best practices, including cash handling, reporting, invoice coding, etc.
Performs annual physical count and reconciliation of store merchandise inventory with store personnel
Researches and implements accounting policies and procedures for compliance with generally accepted accounting principles (GAAP), and /or museum-specific finance and accounting activities
Researches and implements accounting software and systems upgrades
Works with contacts at financial institutions to manage and streamline credit card, wire transfer, and other banking activities
Supports the Deputy Director with finance and accounting projects, reports, and analysis.
Human Resources Administration
Onboards new employees, processes new employee paperwork, and trains employees on the use of the electronic time-keeping system
Maintains all personnel records and payroll information, and works with outside payroll processing services
Researches, reviews, and maintains knowledge of all state and federal payroll reporting regulations
Maintains employee benefits plans, manages benefit enrollment documents, and updates employee deductions
Researches and implements software for benefits administration and transparency (HIRS systems)
Responds to claims for unemployment, worker’s compensation, and garnishment, and inquiries to confirm employment status of present and past
Responds to questions regarding payroll and employee benefits and communicates any changes to staff in a timely manner
Supports the Deputy Director with human resources special projects, reports, or analysis
Minimum 5 years of professional experience in supervisory roles in Accounting or Finance, ideally in nonprofit organizations, with a strong understanding of accounting principles.
Bachelor’s degree in Accounting, Finance or a related field (preferred)
Knowledge of accounting systems (Quick Books, preferred), payrolls systems, POS systems, CRM systems, etc.
A high degree of computer literacy and competency in the MS Office suite, including advanced proficiency with Excel
Excellent analytical, organizational, and problem solving skills, and a strong attention to detail
Excellent interpersonal skills, and the ability to communicate well with others
Proactive and self-motivated with the ability to work independently
Ability to work efficiently, prioritize and manage time, and meet deadlines in a fast-paced environment with rapidly shifting priorities
Ability to work collaboratively with staff and maintain a high degree of professionalism in a dynamic and creative setting
Embrace SITE’s commitment to diversity, equity, inclusion and accessibility