The Accounts Payable Specialist reports directly to the CFO and is responsible for all payments of goods and services necessary for the basic operation of the museum.
Gathers purchase orders, charge slips, invoices, packing slips, etc. to prepare payments.
Review all invoices for appropriate documentation and approval prior to payment.
Accurately enter invoices to accounting software within one business day of receipt of approval.
Create report of outstanding payables on a weekly basis. Obtain approval for payment from Controller/CFO for each disbursement.
Print and obtain signatures on all accounts payables checks.
Distribute signed checks to appropriate vendors prior to due date.
File paid invoices and supporting documentation on a daily basis.
Communicate past due payables or those in danger of becoming past due to Controller/CFO.
Respond to inquires in a service-oriented manner, within one business day and without error. Evaluate, analyze, and correct extensive problems within three business days.
Prepare analysis of outstanding payables or expense accounts, as required.
Enter all Fixed Assets and run Depreciation of Fixed Assets at month end.
Create online wire transfers. Forward to Controller for approval.
Participate in opportunities to advance personal and professional growth.
Facilitate internal communication by participating in team meetings and sharing knowledge, skills, and experience with co-workers.
Be innovative. Seek opportunities to increase productivity and efficiency while enhancing financial viability of the organization.
Use good time-management techniques.
Other duties as assigned.
Attention to detail and accuracy
Integrity and trust
Cooperative team player
Two-year degree in accounting/bookkeeping
At least five years experience within accounts payable or other accounting function
Demonstrated ability to provide exceptional quality service to internal and external customers
Exceptional understanding of advanced functions of Microsoft Word, Excel, and Outlook, as well as internet applications and Great Plains accounting software