Administrative Assistant

Artist's Studio

Busy artist’s studio seeks an experienced administrative assistant. The administrative assistant will work closely with, and provide administrative support to the Studio Director and the HR and Operations Manager. Tasks will include some bookkeeping and a familiarity with Quickbooks is preferred. The ideal candidate will be highly organized with the ability to manage and prioritize multiple projects. Flexibility and a willingness to learn and adapt are key. Candidate must also be able to handle confidential information with discretion.

Position is full time (M-F, 9am to 6pm)

Benefits (healthcare and 401k) are provided

Studio is located in the Elysian Valley

Responsibilities

Responsibilities include, but are not limited to:

Assisting HR and Operations Manager with HR administration
Assisting Studio Director, Studio Manager, and HR and Operations Manager with the administrative tasks related to building and facilities management
Bill payment, sorting of mail, and managing organizational spreadsheets
Oversee studio credit card expense reports and petty cash
Update and maintain filing systems for administrative and financial records
Assist with tracking invoicing, bank balances, and incoming wire transfers

Requirements

Skills and Qualifications:

Proficiency in Excel and Google Suite
Familiarity with Quickbooks
Some experience in an administrative capacity in an artist’s studio, art gallery or similar environment preferred
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Strong attention to detail
Must be comfortable around dogs

How to Apply

Please send a short cover letter and a resume to job@artstudiojob.com