Administrative Assistant, Marketing

Denver Art Museum

This position is responsible for providing day-to-day support for the Marketing Director and Marketing team. Primary responsibilities are scheduling, administrative support, presentations, and oversight of key departmental processes.

Responsibilities
  • Handle phone and e-mail queries about the department and its offerings from other museum departments, the public, and museum professionals. Serve as key point of contact for incoming inquiries

  • Assist in preparation and organization of information for reports and presentations.

  • Coordinates logistics for department meetings and events including, managing room reservations, greeting guests, and managing catering.

  • Management and preparation of materials, presentations and minutes for Museum’s Marketing and Strategic Alliance Committee.

  • Track general departmental budget lines and assist in preparation of budget reports as requested by Marketing Director. Manage day-to-day departmental accounting activities such as new vendor requests, purchase orders, reimbursements, and check requests.

  • Maintain active inventory and facilitate ordering of office supplies and materials for Marketing department.

  • Maintain active inventory of marketing materials and collateral across the museum to ensure sufficient supply and timely delivery, as needed.

  • Provide infrastructure support for institutional technology projects (e.g. support department with Pulse and Piction, etc.).

  • Coordinate office set-ups (furniture, phone lines computer access, etc.) and departmental/procedural orientation for Marketing employees; coordinate organization of Marketing storage and work areas.

  • Maintain active knowledge of museum programs and processes to aid in communication and collaboration museum-wide.

  • Coordinate with vendors and contractors as requested.

  • Serve on inter-departmental committees as needed.

  • Support and/or coordinate other initiatives and programs across department, as needed.

Requirements

Education

  • College degree or equivalent work experience required

Knowledge, Skill and Ability

  • Strong organizational, communications, and analytical skills with a keen eye for detail

  • Ability to collaborate and work effectively as part of a team

  • Excellent organization skills and the ability to prioritize tasks

  • Attention to detail; checking information for accuracy and completeness

  • Excellent written and oral communication skills

  • Proficient in Outlook, Excel, Word, and Power Point

  • Ability to work in a fast-paced environment with constantly changing priorities

  • Ability to tackle new projects independently with minimal oversight

  • Skilled in establishing positive working relationships with colleagues and co-workers at all levels of the organization

Experience

  • 2+ years of administrative office experience in a professional environment

  • Previous experience working in a non-profit, cultural institution a plus

How to Apply

Apply directly through site.

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Posted on October 29