Reception + Facilities

• Field and direct incoming studio calls.

• Greet visitors and connect with appropriate parties (studio visits, shipping/receiving, contractors).

• Coordinate/distribute all incoming/outgoing mail and packages.

• Maintain tidy appearance of public areas at all times (kitchen, bathrooms, reception, library, conference room, etc.).

• Prepare meeting spaces for all studio visits.

• Monitor office and kitchen supply levels.

• Morning startup and end of day routines (coffee making, run dishwasher, etc.).

• Schedule cleaners and various office maintenance (repairs, plumbers, etc.).

Administrative

• Maintain familiarity and oversight of scheduled events.

• Manage IT requests and schedule support with IT consultant.

• Order and organize studio purchases (art materials, kitchen staples, cleaning supplies).

• File and organize physical and digital documents.

• Print and scan labels, ephemera, and supporting materials.

• Work with Archivist to catalog library materials, including digital press.

• Periodic assistance with inventory management in Artlogic.

• Support Admin Team with management of auction purchases, including coordinating payments, shipping and condition reporting.

• Assist with content on social media accounts.

• Schedule shipments and deliveries with common carriers.

• Run errands as needed.

Finance

• Support Accounting Team to gather and process receipts.

• Complete petty cash pick-ups.

• Routinely monitor credit card accounts for fraudulent activity.

• Make payments for outstanding bills; ensure pending refunds are received.

• Proficiency with Mac computers and G Suite productivity tools, such as Gmail, Drive, Docs, Sheets, Hangouts & Meet; ability to interact with basic spreadsheets and databases, shared docs and calendars.

• Familiarity with Adobe CC and Artlogic is desirable.

• Candidate must possess a CA driver’s license and have reliable transportation.

• Ability to manage multiple ongoing projects in a demanding, fast paced environment.

• Demonstrate excellent interpersonal skills.

• 1-2 years experience.