Responsibilities

Exhibitions/Publications:

• Work with the Director to coordinate all aspects of The Arts Club’s exhibitions; including liaising with artists and artists’ representatives, making travel arrangements, coordinating insurance of artwork, and coordinating supplementary printed materials and handouts

• Research artists and works for press release and catalogues

• Obtain photography rights as needed for catalogues

• Coordinate and edit exhibition catalogue, correspond with graphic designer and printer

• Coordinate all press materials and act as press liaison, send press blasts regarding exhibitions, maintain press list

• Act as a representative of The Arts Club, giving tours of the exhibitions and private collection when required

• Coordinate photography of exhibitions, assist Director in choosing images for website

Programs:

• Work with the Programs Manager to schedule lectures and events, coordinating logistics

• Arrange travel for out-of-town speakers

• Assist and provide support for visiting artists

• Coordinate with speakers regarding AV needs, oversee tech for programs

• Create weekly upcoming events emails

Membership Services and Hospitality:

• Help to coordinate institutional calendar

• Work with Membership Coordinator to keep accurate member database

• Coordinate correspondence from The Arts Club’s President and Board of Directors to membership

• Process check payments daily

• Organize and oversee reservations system for member programs and dining facilities

• Produce daily and event-based menus and other printed materials as needed

Office Management:

• Greet members and the public

• Answer telephone and informational queries

• Manage reservations for the dining room and programs

• Track stock and order office and dining supplies

• Provide support to Finance Manager, especially with regard to member queries

• Assist in office mailings

• Organize exhibition archives and other office materials

• Maintain orderliness of office

Marketing and IT:

• Perform basic tech support for computers, internet service, printers

• Maintain Facebook, Twitter, Instagram, and Vimeo pages

• Write copy for programming calendar, press releases, and other promotional materials

• Design promotional materials in InDesign, Photoshop

• Maintain and update website and blog, currently in WordPress

• Collect and announce press received

• Maintain contact with media and press for exhibitions and public events

• Attend and keep awareness of other arts events in Chicago and beyond

• Mailing books and other promotional materials

• Sale of catalogues and other merchandise

• Update public and press mailing lists

Requirements and Expectations

• Bachelor of Arts in arts administration, art history, or other art-related field preferred

• Experience in an arts-related environment preferred

• Excellent communication, verbal, and written skills

• Working knowledge of computers, including Microsoft Word, Excel, WordPress, PhotoShop, and InDesign preferred