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ABOUT THE KITCHEN
Founded in 1971 as an artist-driven collective, The Kitchen today reaffirms and expands upon its originating vision as a dynamic cultural institution that centers artists, prioritizes people, and puts process first. Programming in a kunsthalle model that brings together live performances, exhibition-making, and public programming under one roof, The Kitchen empowers its audiences and communities to think creatively and radically about what it means to shape a multivalent and sustainable future in art. The Kitchen seeks to cultivate and hold space for wild thought, risky play, and innovative and experimental making, encouraging artists and cultural workers alike to defy boundaries and sending them into the world to remake art history and catalyze creative change.
ABOUT THE POSITION
The Kitchen seeks an Administrative Assistant to provide critical support to the organization at a pivotal moment of its growth. The Administrative Assistant will report to the Chief of Staff, working across all departments to help support, streamline, clarify, and organize administrative and programming operations. The position requires a candidate equipped to think broadly and innovatively about The Kitchen’s artist-centered mission, while also independently managing a wide range of administrative and operational responsibilities.
The candidate must be comfortable working in a collaborative, experimental, and culturally diverse setting and possess the openness, flexibility, and diplomacy required for meaningful collaboration with contemporary artists. Innovative and outstanding communication, writing, and research abilities are celebrated.
Responsibilities
RESPONSIBILITIES:
Efficiently and professionally greet and assist all visitors, including operation of the video intercom and door buzzer.
Answer and direct incoming phone calls to relevant team member.
Monitor and direct emails received to organization’s info@thekitchen.org and boxoffice@thekitchen.org accounts to relevant team member.
Scheduling and calendar management across Shared and Personal calendars.
Prepare agendas and take meeting minutes for All Staff meetings (every other Tuesday).
Collect, sort, and distribute incoming mail and packages daily, help coordinate incoming deliveries.
Purchase postage and deliver outgoing letters and packages to USPS, UPS, and FedEx locations.
Support institutional batch mailings across departments.
Order general office and pantry supplies and submit receipts to accounting weekly.
Manage leased office equipment and ordering related supplies and repairs.
Perform administrative box office duties, including managing ticketing, complimentary ticket requests, and guest communications. Assist with scheduling box office shifts and completing time sheets for temporary staff.
Supports visitor services and front of house operations as needed.
Support the timely fulfillment of online merchandise orders and updating inventory.
Assist with the coordination of facility-related maintenance and repair appointments.
Maintain presentable office, gallery, pantry, kitchen, and various other office areas.
Assist Communications Manager with layout and printing of institutional materials.
Light web maintenance as needed.
Other duties as assigned.
Requirements
EDUCATION, EXPERIENCE, AND SKILLSETS:
Minimum of 1-3 years of work experience, with at least 1 year in an institutional setting, or comparable arts-related venue
Outstanding written (both academic and editorial) and verbal communication skills
Excellent organizational and analytical skills; experience with administrative and clerical duties
Vested interest in working for a nonprofit arts organization with an avant-garde and experimental mission; an interest in performance, movement research and experimental media a plus
Strong interpersonal skills, positive energy, and collaborative spirit
Ability to manage multiple projects at once and handle confidential information
Excellent computer skills, particularly Google Workplace, and Microsoft Office
Experience with Audience View software a plus
Bachelor’s degree required
Receptivity to a work schedule that sometimes will involve evenings and weekends as tied to institutional programming
The Kitchen’s avant-garde history engages an experimental institutional model that forms our ways of collaborating with artists via an ambitious and dynamic creative program. As part of our current commitment to DEAI, we recognize that an experimental artistic program requires an experimental and innovative team of contributors. Our staff is critical to the imagination of our mission. With this in mind, we appreciate that experiences across candidates may necessarily be diverse; we encourage you to apply based on your interest first and share with us in your cover letter what brings your passions to this position. We are glad to be made aware of your candidacy as we continue to grow our community.
Starting salary is $40,000, commensurate with experience. This is a full-time, on-site position at 40 hours/week and includes medical, vision, and dental insurance, commuter benefits, a 403(b) savings plan and paid time off. The position is exempt according to the Fair Labor Standards Act.
The Kitchen is an Equal Opportunity Employer. We do not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law.
How to Apply
We will confirm receipt of all applications, but please note that only those candidates selected for interviews will be personally contacted. No phone calls, please. Please email your resume and cover letter as a single PDF to jobs@thekitchen.org with “Administrative Assistant” in the subject line. Applications close at 6PM on January 15, 2024.
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Posted on December 20