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The Skirball Cultural Center seeks an enthusiastic, creative, and competent team player to serve as Advancement Events and Database Manager. Reporting directly to the Vice President of Advancement, this full-time position is responsible for the planning and management of Skirball donor and member cultivation events, as well as coordinating private events hosted by existing and prospective donors. This position is also responsible for database maintenance, including guest list generation, event attendance reporting, and documenting donor engagement. This position requires strong attention to detail as well as the ability to regularly interface with the Skirball’s donors and members to help the Advancement team achieve its fundraising goals.
This position will require regular on-site work to support the operations of the Advancement department and manage on-site donor and member cultivation events. This position will regularly require evening and weekend work. Qualified candidates must have an adequate home office for periodic remote work.
Responsibilities
Event Planning and Management
Plan, coordinate, and manage monthly donor cultivation events hosted on-site and virtually by the Advancement department
Develop and maintain invitation lists, track RSVPs, respond to reservation inquiries, and create seating charts
Assist in the development and editing of invitations and related event communications
Assist with donor and member cultivation and stewardship
Work closely with the Skirball’s Hospitality and Private Events team to prepare, review, and submit event orders, secure room reservations, create floor plans, develop event menu and flow, and develop creative themes for events
Conduct weekly review of the Skirball’s event calendar to identify opportunities for Advancement introduction; deliver public welcome remarks; liaise with Hospitality team to provide Skirball and Advancement marketing materials
Liaise with the Public Programs department to successfully plan and develop donor stewardship events related to public programs and exhibitions
Coordinate invoices, check requests, and vendor payments related to events
Manage meetings as requested, take/distribute notes, assist with organization and distribution of event information in a timely manner
Stay apprised of Los Angeles cultural calendar to identify dates for Advancement cultivation events
Serve as liaison to Hospitality team
Oversee volunteers during donor cultivation events
Assist in monitoring and preparing annual Advancement event budget
Donor and Member Support
Be a knowledgeable representative of the Skirball Cultural Center’s mission and history
Provide excellent service to members, donors, and key partners in person and via phone/email
Contribute to the Advancement department’s fundraising and membership goalsÂ
Donor Database Management
Administer invitation lists in Altru
Manage invitation distribution, track RSVP lists, create seating charts, and oversee event details in various event management platforms
Maintain Altru database clean-up
Prepare and manage various Altru event activity reports and queries
Requirements
5 years of successful experience in event planning and management; experience working in a development department for a nonprofit preferred
Highly creative and strategic in developing engaging and productive donor cultivation events
Excellent customer service skills and experience interacting with donors/high-profile clients
Undergraduate degree in business, communications, fundraising, or similar field, and/or equivalent experience
Excellent IT tool proficiency and demonstrated ability to utilize Office 365 applications, Altru or similar donor database software, FileMaker Pro, Zoom, and event management platforms
Strong organizational skills and the ability to multi-task
Detail-oriented with excellent editing and data entry skills
Proficiency navigating online directories and databases, conducting prospect research, preparing donor/client profiles
Friendly, outgoing demeanor and a team player
Demonstrated commitment to the Skirball’s mission to welcome the stranger and help build a more just society