Assistant to Executive Director

Marian Goodman Gallery

The New York gallery is seeking an Assistant to an Executive Director.

Responsibilities

Duties include but are not limited to the following:

  • Managing Director’s sales by creating offer dossiers (image PDFs, artists texts and press packages, provenance/exhibition history fact sheets, certificates of authenticity), following up on invoices.

  • Manage Director’s audience outreach for exhibitions/sales/art fairs, and provide support during openings.

  • Work closely with Director to assist with artists’ and studios’ ongoing needs, inventory reviews, production, exhibition and press requests.

  • Manage internal production schedule and inquiries for Gallery represented photographer

  • Update internal newsletter of Artists’ upcoming exhibitions and projects, bios and public collections lists, liaise with Communications department to schedule social media posts and update website.

  • Maintain and track artworks (pricing, availability, sales, shipping, installation.)

  • Generate and maintain records of loans, consignments, donations, and studio invoices.

  • Implement and oversee shipping and installation schedules for works – liaising with Registrars and the Art Handling department.

  • Research and generate insurance appraisals under Directors’ supervision.

  • Provide general assistance, structure and organization for the Director’s ongoing schedules and workflow in all sectors of their responsibilities, as well as liaising with gallery colleagues.

  • Organize Director’s schedules, plan and book travel, keep track of meetings and create expense reports.

  • Arranging travel for artists and studio personnel for gallery-related needs.

  • Maintain order in Director’s office including sorting and filing of incoming electronic and hard copy mail.

  • Greeting clients and conducting planned viewings from time to time in the absence of the Director

  • Select, upload, and monitor works on all three of our sales sites: Artsy, Ocula, and Artnet

  • Assist with reception desk and answering calls when necessary with the other assistants.

Requirements
  • Bachelor’s Degree in a related field

  • Two years plus experience as a gallery assistant or in a similar role, not including internships.

  • Excellent writing and communications skills.

  • Must be proficient with Microsoft Office and Adobe Suite, familiarity with Art Logic or similar database is a plus.

  • Ability to multi-task and to prioritize; thoroughness and attention to detail; excellent interpersonal skills and ability to work well in a team environment.

The position is Monday-Friday from 10-6pm with additional hours for openings and events. Salary is commensurate with experience.

How to Apply

Please send a brief cover letter and resume to hr@mariangoodman.com. Only candidates that fit the above requirements will be contacted. Please do not call the gallery, and no walk-ins please.

Posted on March 16