The New York gallery is seeking an Assistant to an Executive Director.
Duties include but are not limited to the following:
Managing Director’s sales by creating offer dossiers (image PDFs, artists texts and press packages, provenance/exhibition history fact sheets, certificates of authenticity), following up on invoices.
Manage Director’s audience outreach for exhibitions/sales/art fairs, and provide support during openings.
Work closely with Director to assist with artists’ and studios’ ongoing needs, inventory reviews, production, exhibition and press requests.
Manage internal production schedule and inquiries for Gallery represented photographer
Update internal newsletter of Artists’ upcoming exhibitions and projects, bios and public collections lists, liaise with Communications department to schedule social media posts and update website.
Maintain and track artworks (pricing, availability, sales, shipping, installation.)
Generate and maintain records of loans, consignments, donations, and studio invoices.
Implement and oversee shipping and installation schedules for works – liaising with Registrars and the Art Handling department.
Research and generate insurance appraisals under Directors’ supervision.
Provide general assistance, structure and organization for the Director’s ongoing schedules and workflow in all sectors of their responsibilities, as well as liaising with gallery colleagues.
Organize Director’s schedules, plan and book travel, keep track of meetings and create expense reports.
Arranging travel for artists and studio personnel for gallery-related needs.
Maintain order in Director’s office including sorting and filing of incoming electronic and hard copy mail.
Greeting clients and conducting planned viewings from time to time in the absence of the Director
Select, upload, and monitor works on all three of our sales sites: Artsy, Ocula, and Artnet
Assist with reception desk and answering calls when necessary with the other assistants.
Bachelor’s Degree in a related field
Two years plus experience as a gallery assistant or in a similar role, not including internships.
Excellent writing and communications skills.
Must be proficient with Microsoft Office and Adobe Suite, familiarity with Art Logic or similar database is a plus.
Ability to multi-task and to prioritize; thoroughness and attention to detail; excellent interpersonal skills and ability to work well in a team environment.
The position is Monday-Friday from 10-6pm with additional hours for openings and events. Salary is commensurate with experience.