Duties include but are not limited to the following:

• Managing Director’s sales by creating offer dossiers (image PDFs, artists texts and press packages, provenance/exhibition history fact sheets, certificates of authenticity), following up on invoices.

• Manage Director’s audience outreach for exhibitions/sales/art fairs, and provide support during openings.

• Work closely with Director to assist with artists’ and studios’ ongoing needs, inventory reviews, production, exhibition and press requests.

• Manage internal production schedule and inquiries for Gallery represented photographer

• Update internal newsletter of Artists’ upcoming exhibitions and projects, bios and public collections lists, liaise with Communications department to schedule social media posts and update website.

• Maintain and track artworks (pricing, availability, sales, shipping, installation.)

• Generate and maintain records of loans, consignments, donations, and studio invoices.

• Implement and oversee shipping and installation schedules for works – liaising with Registrars and the Art Handling department.

• Research and generate insurance appraisals under Directors’ supervision.

• Provide general assistance, structure and organization for the Director’s ongoing schedules and workflow in all sectors of their responsibilities, as well as liaising with gallery colleagues.

• Organize Director’s schedules, plan and book travel, keep track of meetings and create expense reports.

• Arranging travel for artists and studio personnel for gallery-related needs.

• Maintain order in Director’s office including sorting and filing of incoming electronic and hard copy mail.

• Greeting clients and conducting planned viewings from time to time in the absence of the Director

• Select, upload, and monitor works on all three of our sales sites: Artsy, Ocula, and Artnet

• Assist with reception desk and answering calls when necessary with the other assistants.

• Bachelor’s Degree in a related field

• Two years plus experience as a gallery assistant or in a similar role, not including internships.

• Excellent writing and communications skills.

• Must be proficient with Microsoft Office and Adobe Suite, familiarity with Art Logic or similar database is a plus.

• Ability to multi-task and to prioritize; thoroughness and attention to detail; excellent interpersonal skills and ability to work well in a team environment.

The position is Monday-Friday from 10-6pm with additional hours for openings and events. Salary is commensurate with experience.