Assistant to the Executive Director / Art Administrator

The Guston Foundation

The Guston Foundation, located in West Hurley, NY, is seeking an Assistant to the Executive Director to be responsible for providing direct, comprehensive support to the Executive Director as part of a growing team including image technicians, an archivist, and an archive cataloguer to aid foundation activities. This is a full-time, onsite position with benefits.

The Guston Foundation is a not-for-profit organization devoted to promoting awareness of the twentieth-century painter Philip Guston within the art world and to the public through education and the direct experience of his art. More information can be found at our website: philipguston.org.

Compensation:

$50,000-$55,000 annual salary, health insurance, paid vacation, 401K.

Responsibilities

The major duties and responsibilities include, but are not limited to, the following:

  • Correspond with museums, galleries, auction houses, collectors, and individuals. This includes, but is not limited to, the correspondence for the catalogue raisonnĂ© of drawings.

  • Assist the Executive Director and team with research and the associated correspondence using publications, primary source archival materials, and various online resources.

  • Coordinate the board packet, scheduling, travel, and hospitality for Board of Directors meetings.

  • Respond and track submissions and related documents for artwork under consideration for the catalogue raisonnĂ©, and coordinate submission committee meetings.

  • Coordinate legal documents and assist with the communication between the Foundation and its external legal representative.

  • Assist with the communication between the Foundation and its external accounting firm as well as with the internal bookkeeper-controller assistant.

  • Maintain the insurance policies and assist with the communication between the Foundation and its external insurance companies.

  • Track rights and reproduction requests and forward accordingly.

  • Troubleshoot basic staff technology issues and liaise with external IT support when needed.

  • Employ workflow, tracking, and other electronic content management software features to communicate with team.

  • Coordinate the spreadsheet of improvements and issues with the Foundation’s custom database and report findings regularly to the website developer team.

  • Handle proposals, presentations, reports, and general requests for information.

  • Attend meetings with, and send image files to, the social media consultant. Maintain the website’s news section and assist with digital and print advertising.

  • Attend/participate in the training of scanner use and software.

  • Administer general office support including filing, office supplies, telephone, mail collection, shipping and deliveries, and meeting scheduling and coordination.

  • Take initiative in suggesting other tasks that may be relevant to the work of the Foundation.

  • Engage in other projects as determined by the Executive Director.

The minor duties and responsibilities listed are shared by all Foundation staff. The tasks include, but are not limited to, the following:

  • Engage in teamwork to achieve the shared goals of the Foundation.

  • Identify and flag newly-researched information for staff follow-up.

  • Maintain a professional and clean work environment.

  • Meet and greet visitors to the studio.

  • Represent the organization in public settings when needed.

  • Continue education in the field by attending conferences and other professional development opportunities as applicable.

  • Contribute to the care of the facility as well as make sure the electricity, security, HVAC systems are working properly and alert the appropriate people to any issues as needed.

  • Assist with shipping and receiving.

  • Other duties as assigned.

Requirements
  • Bachelor’s degree in art history, art administration, or related discipline.

  • At least three years of professional experience at a museum, gallery, foundation, or related cultural organization.

  • Show initiative and have organization, prioritization, and problem-solving skills.

  • Strong attention to detail and a willingness to learn.

  • Communicate well and follow written and verbal instructions.

  • Learn new skills quickly and thoroughly.

  • Be mature, reliable, punctual, and dependable.

  • Respect for the confidentiality of sensitive information.

  • Knowledge of Windows and Mac operating systems, Microsoft Office 365, Adobe Creative Cloud, WordPress and relational database systems.

  • Must be able to lift 30 pounds, climb a ladder, and navigate indoor and outdoor spaces.

  • Interest in and knowledge of the life and work of Philip Guston is preferred.

How to Apply

Please send a cover letter, resume, and two references to info@philipguston.org by May 5th, 2022 with your name in the subject line.

The Guston Foundation is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.

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Posted on April 29