ASSISTANT TO THE MANAGING DIRECTOR (Temporary)

David Kordansky Gallery

This post is expired. Click here to search for more listings.

ASSISTANT TO THE MANAGING DIRECTOR

Monday – Friday (Part-time, non-exempt, temporary)

David Kordansky Gallery seeks a highly motivated, extremely organized, and team-oriented individual to fill the position of Assistant to the Managing Director. The Assistant to the Managing Director is responsible for supporting the Managing Director in a wide range of general administrative tasks related to an ongoing gallery expansion and construction project as well as the human resources management of approximately thirty-five employees. This position is a part-time, limited-term role (3 to 4 days per week for up to four months), and may require flexibility for additional hours based on the needs of the gallery.

Responsibilities

PRIMARY RESPONSIBILITIES:

Take notes during weekly construction meetings and follow up on to-do list items
Research, order, and purchase supplies related to the construction project
Assist with calendars and scheduling
Follow up with tasks related to employee onboarding and performance reviews
Input timesheet corrections, record time off requests, and generate reports
Draft memos and protocols related to office administration and interdepartmental workflow
Run errands as needed

Requirements

QUALIFICATIONS:

Some knowledge of contemporary art required; experience working at a contemporary art gallery or museum preferred
Bachelor’s degree in studio art, art history, or related field preferred
At least two (2) years of professional experience as an office administrator, executive assistant, gallery manager, or related position required; some experience in human resources management preferred
Advanced computer and technological skills in a Mac-based environment required, including: G Suite; Microsoft Office Suite (Word, Excel, PowerPoint); Adobe Creative Suite (Acrobat)
Highly detail-oriented with exceptional organizational skills
Enjoys project management; can complete tasks with persistence, patience, and discretion
Excellent verbal and written communicator
Ability to work successfully in a fast-paced, deadline-driven environment
Extremely self-motivated, responsible, and efficient
Fluent in English

How to Apply

Please submit the following via email with the subject line “Assistant to the Managing Director” to jobs@davidkordanskygallery.com: a cover letter detailing your previous experience and a resume. No phone or walk-in inquiries, please.

Contact