File Preparation & Acquisition
The Associate Printer’s file preparation responsibilities fall under three areas: Intake, Capture, and Release.
Intake involves collecting client files via USB, hard drive, or download links; organizing and storing assets in designated network folders using specific file-naming protocols; and troubleshooting file issues with the production team and clients. Intake is complete when a work order is generated and the order moves forward.
Capture refers to the scanning department and includes operating drum, flatbed, and photographic scanners for film, printed originals, and other client-supplied materials. The Associate Printer must exhibit a high-level color correction and color matching, ensuring all files meet the technical and aesthetic requirements outlined in the work order.
Release is the final quality control check before delivery. It involves a thorough inspection of the digital asset, reviewed by two operators, to ensure the work meets the client’s expectations and job specifications.
Printing Operations
The Associate Printer is the lab’s production workhorse, executing many of the core production processes at a high level. This includes both inkjet and light-sensitive printing, requiring a working knowledge of color management, digital color gamuts, and file-to-
print accuracy. This is a client-facing role. The Associate Printer should develop best practices for client consultation over email, phone, and one-on-one meetings. The AP helps clients navigate file setup, media options, and expectations for final output.
- Inkjet printing responsibilities include preparing files for output—resizing, tiling, applying color and density corrections, and setting crop or registration marks. The Associate Printer will operate wide-format printers, load and unload various media types, perform nozzle checks, and carry out routine maintenance such as replacing ink tanks, maintenance tanks, print heads, and cutters. The AP should develop a very rich
understanding of inkjet papers, archival standards, and mounting processes.
- Light-sensitive printing involves producing color and black-and-white prints using RA-4 and similar materials. This includes managing chemical processors by mixing chemistry, running regular tests, and ensuring consistent output quality. Maintenance duties include cleaning the interiors of LightJet 430 printers, water tanks, and processor
crossovers, and replacing the sock material on rollers as needed.
Print Finishing
The Associate Printer and printing department at-large maintain ownership over the final physical output. This includes cutting and trimming prints to specification, retouching and spotting to correct flaws, and ensuring secure packaging for storage or shipment.
- Tasks include breaking down print rolls, trimming to final dimensions, performing surface corrections, and preparing prints for flat storage or shipment.
