Manages incoming and outgoing loan activity in the EMu database.
Works closely with Collections Information Manager for projects and assignments as they relate to the collections management system (EMu).
Coordinates with insurance provider to prepare and issue certificates of insurance.
Prepares condition reports and performs condition checks.
Receives and releases works of art and generate accompanying paperwork.
Assigns loan numbers, directs packing, and makes packing notes and condition reports for artworks arriving and leaving CMOA.
Monitors budgets, tracks expenditures and revenue in relation to all loan activity.
Maintains and updates registrar records and archive files from closed loans.
Acts as a courier when needed.
Works closely with the Director of Collections & Exhibitions, Associate Registrar(s), Art Preparation and Installation department, Conservation department and the Curatorial staff to pack, ship and store works safely in CMOA’s offsite storage facility.
Maintains accurate locations and inventories of offsite storage.
Facilitates curatorial and conservation access to objects when needed.
Works closely with Gallery Associates and the Visitors and Museum Services Department to respond and resolve visitor interactions on all objects and artworks throughout the museum.
Performs and participates in Gallery Associate trainings, as needed.
Works closely with CMP’s Facilities, Planning and Operations department, Director of Collections & Exhibitions, Conservation department., Art Preparation & Installation department, and Chief of Staff to manage storage conditions, monitor security and climate at the museum premises and offsite storage, assist in making recommendations for improvements to museum facilities.
Keeps up-to-date regarding new museum practices and government requirements in the field of packing, shipping, and governmental legislation.
Participates in periodic collections inventories as needed; assists with handling the yearly collection audit and cooperates with internal and outside auditors as needed.