• Follows collection guidelines as outlined in the Museum’s Collections Management Policy and in the internal departmental procedures

• Organizes and manages all phases of assembly and dispersal of in-house and touring exhibitions

• Supervises installation/de-installation and plans courier schedules

• Plans and manages all shipping and packing arrangements for artwork loaned to the DMA exhibitions

• Develops budgets, negotiates costs with vendors, manages registrar budgets, and re-forecasts budgets through duration of projects

• Discusses lender-generated loan agreements with lenders including negotiations for acceptance of DMA insurance

• Prepares US Government Indemnity proposals and applications for Immunity from Seizure

• Prepares condition reports

• Documents and organizes documentation associated with art movement for exhibitions including lender and agent correspondence, customs documents, loan agreements, indemnity applications, immunity from seizure applications, exhibition insurance, and conservation treatment schedules.

• Works closely with the appropriate personnel within the Preparators, Exhibitions, Curatorial, Operations, and Security departments to coordinate exhibition-related logistics

• Manages courier arrangements (hotel, per diem, airline tickets, and itineraries) as related to assigned exhibitions.

• Archives all assigned exhibitions when completed

• Maintains inventory list of empty crates on site and at off-site storage and related data entry in TMS

• Collaborates with the Director of Collections and the Collection Database Analyst to implement greater TMS usage within the exhibitions module and forms development

• Produces weekly updates to the Exhibitions Public Calendar with relevant information that impacts registration and exhibitions schedules

• Assists the division with special projects as assigned by the Director of Collections Management

• Adheres to Museum policies, supporting management decisions in a positive, professional manner

• Conforms to the Code of Ethics of the American Association of Museums and the Registrar’s Committee of the AAM

• Acts as courier for DMA collections and exhibitions as assigned

• Collaborates and contributes positive support to the Collections and Exhibitions team

• Communicates with other Museum departments, curators, donors, vendors, other museum professionals, as well as the public in a professional manner

• Maintains confidentiality within or outside the Museum

• Performs other duties and special services as assigned by the Director of Collections

Education, Experience, and Certifications:

• Bachelor’s degree in Art History, Museum Studies, or equivalent experience; Masters preferred

• Minimum 5 years’ experience/and or acceptable training working in an art museum registrar’s department

• Candidates with less experience might be considered at Assistant Registrar level

Key Qualifications:

• Knowledge of a second language - especially Spanish - is desirable

• Excellent written and oral communication skills

• Accurate typing/keyboard skills; excellent word processing/computer skills

• Knowledge of computerized collections management systems, TMS experience preferred

• Excellent computer skills, including Microsoft Office applications

• Knowledge of museum standards and practices of registration, art handling, conservation, and collections storage requirements and procedures

• Ability to assess priorities and work well under pressure; excellent time management, problem solving and analytical skills

• Highly self-directed with strong attention to detail

• Ability to manage multiple tasks and requests simultaneously and budget time effectively

• Ability to visually inspect artwork

• Ability to sit or stand for long periods of time

• Ability to lift and carry 50 lbs

• Ability to travel both nationally and internationally