Leadership Alliances Coordinator

Americans for the Arts

The Leadership Alliances Coordinator works as part of the team to develop, plan, promote, and execute these key programs and events as well as serving as the support person for the department. The Coordinator also works cross departmentally by assisting in the building of relationships with “grasstops” leaders such as artists, patrons, civic leaders, and philanthropists. The Coordinator should possess strong project management skills as well as have experience in event planning, donor relations and prospect research. The Coordinator should be an organized self-starter with a keen alertness to detail, and the ability to work on multiple large-scale programs simultaneously. The Leadership Alliances Coordinator reports to the Director of Leadership Alliances and also works closely with the Vice President of Leadership Alliances.

ABOUT AMERICANS FOR THE ARTS

Americans for the Arts builds recognition and support for the extraordinary and dynamic value of the arts and serves, advances, and leads the network of organizations and individuals who cultivate, promote, sustain, and support the arts in America. The vision of Americans for the Arts is that the arts are recognized as integral to the lives of all people and essential to healthy, vibrant and equitable communities across the nation. Founded in 1960, Americans for the Arts is the nation’s leading nonprofit organization for advancing the arts and arts education. Americans for the Arts has headquarters in Washington, DC and a second office located in New York, NY.

DEPARTMENT SUMMARY

The Leadership Alliances Department at Americans for the Arts builds existing relationships with and identifies and stewards’ new individuals who have the ability to heighten the profile and fundraising capacity of Americans for the Arts, as well as help to advance pressing advocacy issues. This is done through relationship-building programs such as The National Arts Awards, National Arts Policy Roundtable and other key cultivation events.

Responsibilities

The National Arts Awards

The National Arts Awards is an annual fundraising gala event that celebrates the achievements of up to six arts leaders who include artists, advocates, philanthropists, public and private sector leaders, and nonprofit organizations. The event takes place each October in New York City with approximately 400 attendees.

  • The Coordinator creates the overall project timeline, initiates both cross-departmental and external planning meetings with outside vendors and committee leadership to ensure that key deadlines are both feasible and adhered to.

  • Acts as primary contact for all honorees and presenters. Coordinates travel and logistics for these individuals.

  • Coordinates the production of 5-7 annual video vignettes with an outside video production company.

  • Manages the printing and design production schedule for all event collateral including the onsite program, advertisements, invitations.

  • Assists with the overall departmental goal for event revenue by coordinating and conducting event prospect research and solicitation cycles. Manages all event related mailing and invitation lists.

  • Acts as primary point of contact for seating logistics for all attendees, which include coordinating internal seating meetings and fielding concerns on site.

  • Serves as point person for coordinating event visibility efforts with the Marketing and Communications team to include op-eds and media interviews with event leadership and honorees.

Artists Committee

The Americans for the Arts Artists Committee (AC) is a visibility committee made up of over 100 prominent artists from all artistic disciplines who help to heighten the national profile of Americans for the Arts’ message by advocating publicly on behalf of the arts. Leadership Alliances maintains regular communication with all AC members and interfaces on special projects with individual members as required.

  • Coordinates cultivation and stewardship outreach for the Americans for the Arts Artists Committee, such as: regular reports, invitations, advocacy issue briefs, and special cultivation appeals.

  • Creates new compelling content regarding committee members for various organizational communications outlets such as Artsblog, the Americans for the Arts website and various online newsletters.

  • Manages annual recruitment of new members and the development of a pipeline for prospective members. Actively and regularly researches potential new members and ways to approach them for engagement with a goal of expanding outreach into less represented fields.

  • Coordinates with other departments to engage Artists Committee members to participate in AFTA efforts and campaigns.

  • Serves as a primary relationship manager of specified committee members that have been assigned by the Director or Vice President.

Additional Cultivation and Roundtable Events

  • Assists in managing invitation lists, logistics and participate in the planning of additional cultivation and roundtable programs as needed.

Departmental Administration

  • Leads the day-to-day management of the Vice President’s calendar, travel schedule and bill reconciliation.

  • Manages departmental administration projects as directed.

  • Manages department interns.

Requirements
  • A positive attitude and an earnest interest in providing quality customer service to our members, stakeholders, and partners

  • Ability to maintain healthy interpersonal relationships

  • Ability to work with minimal supervision

  • At least two (2) years of professional experience in supporting or planning high level, large scale events, preferably those that generate revenue

  • Development experience for a nonprofit organization preferred

  • Excellent customer service skills

  • Excellent verbal and written communication skills

  • Experience working with artists and/or arts organizations is highly desired

  • Experience working with high level donors, public officials and/or VIPs is highly desired

  • Prospect research skills and proficiency working in fundraising or membership databases

  • Strong organizational skills and the ability to handle multiple projects

  • Strong Personal Computer (PC) skills including Microsoft Office (Outlook, Word, Excel, PowerPoint), Internet research experience, a basic knowledge of any Content Management System (CMS) and basic PC troubleshooting

WORKING CONDITIONS

  • This position works 37.5 hours per week Monday through Friday around core business hours (10:00 am – 4:00 pm ET)

  • Some travel may be required

CULTURAL EQUITY COMPETENCIES

Americans for the Arts acknowledges the existence of systemic and structural biases and believes it is necessary to be strategic and intentional in pursuing cultural equity in all aspects of governance, operations, and programming. As an employee, you are expected to:

  • Pursue substantive learning to achieve greater cultural consciousness by attending at least one Americans for the Arts Learning Lab per quarter and/or other professional development opportunities

  • Support adoption of best practices to create a more diverse, equitable, and inclusive work experience for colleagues and external partners

  • Strive to consider the people, places, and cultures that might be missing from your work and look for opportunities to increase inclusivity in all the work you do.

  • Support the mission and vision of Americans for the Arts in all interactions with colleagues, members and stakeholders

  • Encourage colleagues and external stakeholders to advance cultural equity by adhering to the standards outlined in the Staff Values & Behavior Agreement in all interactions

EQUAL OPPORTUNITY EMPLOYER

Americans for the Arts believes that one of its greatest strengths is the rich diversity of its staff.

We provide equal employment opportunity without regard to race, color, creed, gender and gender identity or expression, age, mental or physical disability, medical condition, including pregnancy and childbirth, religion, national origin, marital status, sexual orientation, ancestry, genetic information, political belief or activity, veteran or military discharge status, or any other basis protected by local, state or federal law and regulations under Title VII.

The policy applies to all employment practices, including but not limited to recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation, benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws.

All employees have the right to work in a workplace that is free of discrimination. Any person who believes they have been subjected to discrimination of any kind should contact their immediate supervisor or Human Resources. All complaints will be thoroughly investigated and any person violating this policy may be subject to disciplinary action up to and including termination. The law prohibits retaliation against any employee for reporting discrimination or perceived discrimination, or for participating in an investigation of incidents of discrimination or perceived discrimination.