Annually

• Maintain annual calendar of important financial dates

• File annual sales and use tax returns

• Maintain and pay all local taxes including the property taxes, city business license

Monthly

• Reconcile bank and credit card accounts in QuickBooks

• Update and maintain studio budgets

• Oversee business bank accounts and cash flow

Weekly

• Process employee reimbursements, bills

• Code all expenses and payroll in Quickbooks

Biweekly

• Run payroll and associated taxes

Quarterly

• Generate P&L, Balance, Account Receivable reports and budget forecasts

• Pay taxes to IRS and CA FTB for both personal and business as advised by CPA

Ongoing

• Work with galleries regarding accounts receivable - sales, payments, projections

• Work with the Principal regarding operation expense budgets, investment and savings goals as they pertain to the principal’s various business and personal endeavors

• Generate artwork production cost reports

• Maintain complete and accurate digital / paper filing of financial data

• Work with CPA to provide accurate and timely financial information for annual taxes including processing W2s and 1099s

Desired Qualifications:

• 5+ years of bookkeeping experience in an art studio, art gallery, or related industry

• Familiarity with the art world and sensitivities required to work around artworks

• Strong sense of discretion and confidentiality

• Financial acumen, ability to synthesize financial data accurately

• Proven proficiency in technology including Microsoft Office and Google Drive, Quickbooks and additional Intuit products, Bill.com

• Current Driver’s License and reliable transportation

• Ability to legally work in the US

• BIPOC and LGBTQIA+ candidates are strongly encouraged to apply

Compensation

• Compensation is commensurate with experience

• 30 hours a week is full-time

• Reports directly to Director of Operations

• Schedule is typically 4 days a week, studio hours are 8am - 7pm

• Due to the nature of this role, all work required of this position is in-person

• Benefits include paid vacation, sick leave, and holidays, and health insurance

• The studio also includes parking, a full kitchen, snacks, and beverages