Acquisitions Supervisor


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The Acquisitions Supervisor is responsible for all monographic and media acquisitions for the Library collection and for administrating acquisitions budgets.



  • Searches the Library’s online catalog to determine if items requested for purchase are already in the collection.

  • Searches vendors’ bibliographic databases and downloads order records into the Library’s automated system.

  • Places orders, maintains fund accounts, establishes and maintains supplier records, and receives and invoices materials on the Library’s automated system.

  • Send orders to suppliers and publishers, receives orders and compares purchase orders with actual shipments.

  • Marks invoices for payment with correct fund account and submits them to the Accounting Department for payment.

  • Keeps all fiscal records for the Library’s acquisitions budget, including accounts, subaccounts and special grants.

  • Delivers and picks up mail daily from the campus mailroom.

  • Provides support for other library staff members when necessary.

  • Other duties as assigned by the Information Resources Librarian or the Dean.



  • Demonstrated knowledge and experience with Library acquisitions.

  • Demonstrated use of an integrated library system, preferably OCLC WorldShare Management System (WMS)

  • Ability and willingness to pay strict attention to detail and to follow routine library procedures.

  • Ability to plan and organize.

  • Ability to work well with a variety of people.

  • Good oral and written communications skills.


  • Bachelor’s degree required.

  • Three (3) years’ work experience in an academic library preferred.

  • Library acquisitions experience

  • Experience with an integrated library system, preferably OCLC WorldShare Management System (WMS)

  • Experience with accounting procedures and practices highly desirable.

  • Experience with searching online catalogs and web resources highly desirable.

  • Experience with online electronic ordering highly desirable.

  • Experience with spreadsheet and word processing software highly desirable.

How to Apply

Position is available immediately. If you are interested, please submit a cover letter and resume to Please indicate in the subject line: Acquisitions Supervisor in order to be considered.

Equity & Diversity

California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking. Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.

Further Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist’s growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.

Posted on August 9