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The Administrative and Curatorial Assistant is responsible for providing administrative support to the Curator of Japanese Art and Craft and helping to ensure the efficient operation of art exhibition management. This position requires someone who is organized, comfortable with budgeting and numbers, and familiar with Japanese language and customs. The Administrative and Curatorial Assistant reports to the Curator of Japanese Art and Craft.
Compensation
Wage: $18.00 - $20.00 per hour
This is a full -time, hourly position with 40 hours per week. Shifts are typically 8 hours (plus ½ hour lunch), 8:00am to 4:30pm.
Benefits: health, dental, and vision insurance (premium 100% covered for employees); 401k plan (after 1 year of service, with 4% employer match); paid vacation, sick, and holiday time.
Responsibilities
Provide administrative support to the Curator of Japanese Art and Craft
Maintain Curator’s calendar, contacts, and schedule, prepare materials for meetings, and screen incoming calls and emails
Schedule Curator’s national and international travel
Manage Curator’s/Department’s filing system, organization, and office supplies
Work with Curator to develop and manage annual budget
Monitor Art Department invoices, payments, and credit card reports and other aspects of financial management
Coordinate with Exhibition Coordinator and Curator through all stages of the exhibition process
Assist with exhibition management and collections storage when needed
Manage hospitality for guests of the Curator and Art Department
Coordinate artist/visitor travel arrangements and hospitality: Driving, arranging transportation, lodging, and meal accommodation
Manage all aspects of visitor itineraries, including planning and creation
Work as a liaison between the Art Department and Japanese Garden staff, creating an atmosphere of trust, teamwork, and open communication
Other duties as assigned
Other Responsibilities
Familiarize oneself with the organization and the Employee Handbook
Get to know fellow staff members, developing trust, establishing credibility, encouraging teamwork, and creating an atmosphere of open, honest, two-way communication
Maintain a high level of professionalism in manner and appearance
Adhere to Garden Dress Code
Requirements
Experience and comfort in budgeting and working with numbers
Proficient in spoken and written Japanese language and customs in a business setting is preferred
Education: Bachelor’s degree or higher required
Proficient in Microsoft Outlook, Word, Excel, and PowerPoint
Organized, detail oriented, and able to multi-task
Prior administration experience preferred
Valid Oregon Driver’s License and clean DMV record; capable of driving company car
Special Requirements
Flexibility to occasionally modify work schedule, able to work some weekends and evenings
Must be able to remain in a stationary position and/or move about the Garden for several hours
Must be able to lift 40 lbs.
How to Apply
To apply, please email a resume, cover letter, and three work-related references to humanresources@japanesegarden.org, with “Curatorial Assistant” in the subject line. Please no phone calls or hand delivered applications. Submit application materials by Monday, December 10th, 2018.
All submitted applications will be held in confidence.
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Posted on November 30