Administrative Assistant

Art Garage

The Art Garage is seeking an organized, enthusiastic and detail oriented individual who is interested in a full time position as an Administrative Assistant within a vibrant, community art center that is a 501©3 nonprofit organization. Qualified applicants will assist the Executive Director, Associate Director and the entire staff in a variety of ways including; scheduling, event and party coordination, office procedures and overall assistance with organization and operations at The Art Garage. A qualified candidate would have at least 2 years experience in an administrative role, Bachelor’s degree or similar equivalent is preferred. Ideal start date for this position is Mid-May/Early June. Hours are June-August mostly Monday through Friday 8:30am-4:30pm. September-May hours may vary but Saturday and Sunday will be consistent hours of 9:15am-6:30pm. It is important to understand that these hours are not set and vary based on programming that is scheduled through the year and including weekends. The availability to work weekends September to May is required. Candidates will be background checked.

Responsibilities

Scheduling:

Scheduling birthday parties for the weekends and scheduling appropriate staff

Schedule offsite and onsite events for community organizations and schedule appropriate staff

Schedule appropriate staff for all classes (based on skills, experience and background)

Strong communication skills between entire staff, the Executive Director and Associate Director in regards to operations and scheduling

Customer Service

The administrative assistant must conduct excellent customer service with all patrons, guests and participants.

Phone etiquette must reflect the values and mission of The Art Garage

The Art Garage is a non-discriminatory organization and the administrative assistant must possess these attributes

Office Procedures

Coordinate and maintain all organization within the office

Confirm and request required forms for all clients

Perform excellent customer service when answering phone calls, speaking with clients and all potential new business

Return all voicemails in timely manner

Cleaning and overall studio upkeep

Supporting all staff

Communicate with all staff with professionalism

Assist Executive Director and the Associate Director

Be available to assist with any needs of the Executive Director and Associate Director

Positively represent The Art Garage

Keep the Executive and Associate Director up to date on events or any concerns happening at The Garage.

Requirements

We are looking for someone who has:

Punctuality and professionalism

Proficiency in Google Drive

Excellent organizational skills

Strong communication skills

Excellent customer service

Positive energy

Flexibility

The ability to work easily and comfortably with all types of people including students, instructors, the Executive Director, community members and more

Must be able to:

Work weekends

Schedule teachers/staff for offsite and onsite events

Work as a member of a team

Multitask

Substitute teach when needed

Be accountable

Effectively assist the Executive Director and Associate Director when needed

How to Apply

To apply submit a cover letter and resume to employment@artgaragedenver.com. The cover letter should be addressed to Katie Moran. No phone calls please. Phone calls will not be returned unless invited for an interview.

Hiring process will include a brief phone interview, background check, in person interview, a short assignment. Final candidate will receive an invitation to join the team.

Contact
Posted on May 6