Communications Planning & Coordination:

• Use the communications strategy to develop, implement, and evaluate the annual communications plan.

• Research, identify and implement communications methods targeting discreet audiences.

• Apply strong writing skills to the creation of marketing materials

• Develop, design and distribute monthly newsletter

• Prepare annual production schedule

• Coordinate the development, distribution, and maintenance of all print and electronic collateral

• Create and maintain relationships with paid and free media outlets

• Coordinate content and distribution of press releases, posters and other print materials.

Org Calendar:

• Maintain ArtYard team calendar

Website:

• Work with Artistic Dir. to ensure effective website administration

• Proficiency in managing web content, regular postings and updates

• Track and report web metrics monthly; measure impact of special initiatives

Social Media:

• Generate and maintain a long term social media posting schedule in coordination with the programming team

• Manage existing social media accounts/pages (i.e. Facebook, Twitter, Instagram)

Database & Contact List Management:

• Review and consolidate existing lists to retain relevant mail chimp contacts

• Manage organizational contact lists: mail chimp (including opt outs), newsletters, media lists, volunteers, etc.

• Manage event-specific registration lists (i.e. Hatch, Films, etc.)

• Coordinate and organize meetings or engagements

• Manage contact@artyard.org and other website or social media inquiries. Prepare and update Frequently Asked Question (FAQ) with input from AY team.

• Track trends and report audience metrics

PROGRAM RESPONSIBILITIES:

GALLERY & EVENT COORDINATION:

• Manage Event-Brite: monitor registrations, communicate with patrons as needed, print lists and prepare front desk for check-in

• Effectively manage gallery/event sales using Square & cash box

• Assist with theatre prep for performances

• Coordinate use of the AY Residency building; prepare residency agreements, assist with guest check in/out.

• Manage check-in desk for all theatre-based events and workshops

Exhibitions:

• Support Gallery Dir. - gather artist bios, prepare and update sales lists, and coordinate use of the residency for visiting artists

• Represent exhibition themes while gallery sitting or representing ArtYard to the public

• Assist with exhibition installation and de-installations, art handling

• Assist in planning & hosting visiting group tours, gallery talks.

• Upload and track inventory on Artsy

• Procure exhibition & event documentation from Photographer; sort, label, archive and distribute images to Artistic Director and media outlets as needed.

SPECIAL PROJECTS/WORKSHOPS:

• Assist with research and contacting potential collaborators

• Organize, schedule, manage registration and staff workshops

• Spearhead prototype fabrication for special events

FILM:

• Research film topics

• Maintain Film Distributor Master List

• Procure, schedule testing and return of films within required deadlines

• Staff film event check-in

Required Proficiency: MS Suite (e.g. Word, Excel, PowerPoint), Mailchimp and Word Press

Preferred Skills: Experience with Adobe Creative Suite (Photoshop, InDesign, Illustrator)

QUALIFICATIONS:

ArtYard is seeking an accomplished Communications/Program Coordinator with a minimum of a Bachelor’s degree or 5 years of communications and/or arts program experience. Successful candidates will have demonstrated experience with diverse constituents, ideally in a nonprofit organization. Past experience and current proficiency in website administration, social media, and database management required. The ability to take organizational and event-specific knowledge and transform it into engaging and useful messages, and disseminate it to the right audiences through the best distribution channels is critical.

• Highly collaborative style; experience developing and implementing communications strategies in collaboration with key AY team members

• Ability to self-organize and graciously work in supporting role with diverse Directors

• Excellent writing/editing and verbal communication skills

• A strong track record as an implementer who thrives on managing a variety of key initiatives concurrently

• Relationship builder with the flexibility and finesse to “manage by influence”

• High energy, maturity, and leadership with the ability to serve as a unifying force and to position communications discussions at both the strategic and tactical levels

• Sincere commitment to work collaboratively with diverse constituent groups, including staff, volunteers, donors, program participants, and other supporters

• Self-starter, able to work independently, and entrepreneurial; enjoys creating and implementing communications & programmatic initiatives that serve the mission and program plan.

• Demonstrated ability to apply diplomacy and conflict management skill in all areas of communication. Clear ability to keep ArtYard and the organization’s reputation at the forefront of all professional and social media interactions.