ArtYard seeks qualified candidates for a new full-time position: Communications and Program Coordinator. Primary responsibilities will include: communcations planning, writing, and coordination; maintaining the organziational calendar; working closely with the Artistic Director to manage the website, contact lists/databases, and social media marketing. Programmatically, the Coordinator will assist with art exhibition, gallery and event coordination; special project and workshop logistics; coordinating and staffing evening and weekend events and film programming.
ArtYard is a 501©3 non-profit community arts center in Frenchtown, NJ. ArtYard’s mission is: to be an incubator for creative expression and a catalyst for collaborations that reveal the transformational power of art. Founded in 2016, ArtYard is young, vibrant and growing arts center offering Art Exhibitions, Theatre, Dance, Music and Poetry programs.
Communications Planning & Coordination:
Use the communications strategy to develop, implement, and evaluate the annual communications plan.
Research, identify and implement communications methods targeting discreet audiences.
Apply strong writing skills to the creation of marketing materials
Develop, design and distribute monthly newsletter
Prepare annual production schedule
Coordinate the development, distribution, and maintenance of all print and electronic collateral
Create and maintain relationships with paid and free media outlets
Coordinate content and distribution of press releases, posters and other print materials.
- Maintain ArtYard team calendar
Work with Artistic Dir. to ensure effective website administration
Proficiency in managing web content, regular postings and updates
Track and report web metrics monthly; measure impact of special initiatives
Generate and maintain a long term social media posting schedule in coordination with the programming team
Manage existing social media accounts/pages (i.e. Facebook, Twitter, Instagram)
Database & Contact List Management:
Review and consolidate existing lists to retain relevant mail chimp contacts
Manage organizational contact lists: mail chimp (including opt outs), newsletters, media lists, volunteers, etc.
Manage event-specific registration lists (i.e. Hatch, Films, etc.)
Coordinate and organize meetings or engagements
Manage email@example.com and other website or social media inquiries. Prepare and update Frequently Asked Question (FAQ) with input from AY team.
Track trends and report audience metrics
GALLERY & EVENT COORDINATION:
Manage Event-Brite: monitor registrations, communicate with patrons as needed, print lists and prepare front desk for check-in
Effectively manage gallery/event sales using Square & cash box
Assist with theatre prep for performances
Coordinate use of the AY Residency building; prepare residency agreements, assist with guest check in/out.
Manage check-in desk for all theatre-based events and workshops
Support Gallery Dir. - gather artist bios, prepare and update sales lists, and coordinate use of the residency for visiting artists
Represent exhibition themes while gallery sitting or representing ArtYard to the public
Assist with exhibition installation and de-installations, art handling
Assist in planning & hosting visiting group tours, gallery talks.
Upload and track inventory on Artsy
Procure exhibition & event documentation from Photographer; sort, label, archive and distribute images to Artistic Director and media outlets as needed.
Assist with research and contacting potential collaborators
Organize, schedule, manage registration and staff workshops
Spearhead prototype fabrication for special events
Research film topics
Maintain Film Distributor Master List
Procure, schedule testing and return of films within required deadlines
Staff film event check-in
Required Proficiency: MS Suite (e.g. Word, Excel, PowerPoint), Mailchimp and Word Press
Preferred Skills: Experience with Adobe Creative Suite (Photoshop, InDesign, Illustrator)
ArtYard is seeking an accomplished Communications/Program Coordinator with a minimum of a Bachelor’s degree or 5 years of communications and/or arts program experience. Successful candidates will have demonstrated experience with diverse constituents, ideally in a nonprofit organization. Past experience and current proficiency in website administration, social media, and database management required. The ability to take organizational and event-specific knowledge and transform it into engaging and useful messages, and disseminate it to the right audiences through the best distribution channels is critical.
Highly collaborative style; experience developing and implementing communications strategies in collaboration with key AY team members
Ability to self-organize and graciously work in supporting role with diverse Directors
Excellent writing/editing and verbal communication skills
A strong track record as an implementer who thrives on managing a variety of key initiatives concurrently
Relationship builder with the flexibility and finesse to “manage by influence”
High energy, maturity, and leadership with the ability to serve as a unifying force and to position communications discussions at both the strategic and tactical levels
Sincere commitment to work collaboratively with diverse constituent groups, including staff, volunteers, donors, program participants, and other supporters
Self-starter, able to work independently, and entrepreneurial; enjoys creating and implementing communications & programmatic initiatives that serve the mission and program plan.
Demonstrated ability to apply diplomacy and conflict management skill in all areas of communication. Clear ability to keep ArtYard and the organization’s reputation at the forefront of all professional and social media interactions.
Application Deadline: Monday, September 16th - 5:00PM (EDT)
Interviews will be conducted on a rolling basis until position is filled.
Only complete applications packets will be reviewed. A complete package must include the following documents and should be sent to Jobs@artyard.org. Please include the Title of the Position for which you are applying in the Subject Line of your email.
1 Cover Letter (including salary requirements)
2 Resume/CV (including complete employment history)
3# Three (3) Professional References
Compensation: Competitive compensation and benefits package, commensurate with education and experience. Full Time, Permanent; Salaried, 10 Paid Holidays; 10 Paid Vacation Days in 1st Year of Employment; Health Benefits; Retirement Plan.