The Parrish Art Museum seeks a Chief Financial Officer. The CFO is a critical member of the Museum senior management team who participates in long-range planning and overall management of the Museum. The CFO supervises all related financial personnel and is the chief financial spokesperson for the organization. The CFO reports to the Museum Director and is the liaison to the Museum Board of Trustees Finance, Investment, and Audit committees.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Directs the institutional financial activities, including fiscal internal controls, monitors and controls costs and ensures optimum utilization of monetary resources within established guidelines.
Assures that the Finance Department provides accurate accounting, payroll processing and distribution, and financial reporting on a timely basis.
Trains the Finance Department and other staff to raise awareness and knowledge of financial management.
Oversees Accounts Payable and Accounts Receivable.
Oversees the proper recording of all fixed assets and Museum Shop inventory.
Assures management of the Museum Shop follows all policies and procedures to ensure professional best practices are used and budgets are met.
Safeguards the Museum’s financial assets (general operating and endowment funds) through development and management of internal control systems.
Ensures adequate cash flow to meet the Museum’s needs.
Provides the Director with an annual operating budget.
Monitors banking and endowment activities of the Museum and develop/maintain favorable relationships with banking or lending institutions.
Oversees the production of monthly reports including reconciliations, as well as financial statements and cash flow projections for use by the Finance Committee, Executive management, and Board of Trustees.
Oversees the management and coordination of all fiscal reporting activities for the Museum including: organizational revenue/expense and asset/liability reports, reports to funding agencies, development and monitoring of operational budgets.
Oversees the coordination and activities of independent auditors ensuring all audit issues are resolved, and all 403(b) compliance issues are met, and the preparation of the annual financial statements is in accordance with U.S. GAAP and federal, state and other required supplementary schedules and information.
Serves as the administrator and oversees administration and financial reporting of the Museum’s Retirement Plan, including the 5500.
Attends Board and Committee meetings; functions as lead staff for the Finance Committee, Audit Committee and Investment Committee.
Advises Director and Deputy Director on contract negotiations.
Works with the Director and Deputy Director to identify new funding opportunities, draft prospective programmatic budgets, and determine cost effectiveness.
Coordinates with Deputy Director on all HR functions, business insurance plans and health care coverage analysis.
Assists in the design, implementation, and timely calculations of wage incentives and salaries for the staff. Investigates cost-effective benefit plans and other fringe benefits which the Museum may offer employees and potential employees with the goal of attracting and retaining qualified individuals.
Bachelor’s degree in accounting or finance at an accredited college or university.
Master’s degree in accounting or finance at an accredited college or university, preferred
Certified Public Accountant, CPA.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES
The CFO must have energy, vision, and resourcefulness and a thorough knowledge of:
Not-for-profit accounting in accordance with U.S. Generally Accepted Accounting Principles,
General office software, particularly the Microsoft Office Suite and not-for-profit general ledger software and use of databases.
Creation and assessment of financial statements and budget documents.
The CFO should have:
A minimum of five years directly related experience in a Not-for-Profit environment.
Strong leadership and written and verbal communication skills, and a high degree of professionalism.
Supervisory experience, including techniques of planning and delegating work.
Ability to work in a team-oriented environment.
Ability to foster and cultivate business opportunities and partnerships.