Reporting directly to the Executive Director & Chief Curator at The Kitchen, this position will streamline and steward day-to-day operations. The Chief of Staff will be responsible for collaborating with the Executive Director & Chief Curator to help implement the strategic efforts of The Kitchen and operations planning and management. This includes but is not limited to overseeing selected Human Resources-related functions, organizational planning, and serving as the point person for coordinating meetings with The Kitchen’s Board of Directors and committees therein. This candidate will also provide support to the facility, staff, and artists and address the routine needs at The Kitchen.
As The Kitchen advances in a significant renovation of its 19th Street building on the occasion of its 50th anniversary, the Chief of Staff, in collaboration with the Executive Director & Chief Curator, will help steward the organization’s strategic vision in the area of operations and manage all aspects of projects, planning, and execution. A visionary professional who is able to manage competing priorities with care, creativity, and precision is welcome.
The position requires a candidate equipped to think broadly and innovatively about The Kitchen’s artist-centered mission. Must be comfortable working in a fast-paced, collaborative, experimental, and culturally diverse setting and possess the openness, flexibility, and diplomacy required for meaningful collaboration with both institutional stakeholders, inclusive of the contemporary artists across its groundbreaking program. Innovative thinking, outstanding communication, writing, and top-notch research abilities are celebrated.
People Ops & Org Culture
Advancing the operations vision of the organization that prioritizes professionalism, institutional excellence, diplomacy, and celebrates The Kitchen’s experimental history, mission and values.
Contribute and collaborate on the growth of The Kitchen’s business and financial success with the organization’s Leadership team, staff, and Board of Directors.
Organize and coordinate facility matters, identifying and facilitating areas that require planning, maintenance, and improvements.
Ensure successful implementation of The Kitchen’s vision to key stakeholders, setting agendas that bridge between the needs of staff and Leadership, and ensuring the Director is well prepared and their time is leveraged effectively internally and externally.
Establish clear and comprehensive workflows across departments.
Shape and manage team-building and professional development activities for the staff; collaborate with the Director of Development in planning for Board retreats.
- Model leadership, prioritizing the values of the ongoing Cultural Transformation Plan. Contributing to a culture that celebrates openness, positivity, teamwork, and respect.
Engage The Kitchen’s Board of Directors and staff in strategic planning that prioritizes a proactive approach to the growth of the organization while having a sightline to potential risks that require advanced planning.
Steward cross-departmental project planning, shaping project-specific working groups or task forces within the staff.
Coordinate and orchestrate projects or commitments directly involving the staff; create special working groups, teams, or task forces as new opportunities arise.
Overseeing the Board calendar, ensuring all meetings are scheduled and properly attended, managing agendas, content, and materials for Board of Trustees and Board committee meetings.
Growing an efficient flow of communication across the organization regarding the planning of All Staff meetings, institution-wide updates, and other items.
Drafting and advising on communications on behalf of the Executive Director & Chief Curator’s office, ranging from: preparation of remarks, talking points, and presentation materials for internal and external engagements where applicable; to reviewing press materials to guarantee clarity of institutional voice and excellence; to collaboration on Board presentation materials intersectional with the Director of Development.
Represent The Kitchen externally in facilitating and cultivating relationships across the field of art, performance, and philanthropy.
Maintain a current read on relevant dialogues and trends across the arts to best inform the strategic efforts of the organization’s next phase.
Collaborate with Human Resources on needs including but not limited to: planning and managing recruitment and selection of staff; new employee orientation/onboarding; training and development needs; and revisions to The Kitchen’s Employee Handbook and policies.
Participate in creating and posting job descriptions and interview candidates, as needed.
Legal & Financial Governance
Manage proposals, negotiations, and all contracts with all vendors, partner agreements, art insurance contracts, and serve as primary contact for insurance.
Collaborate with the Leadership team and the Finance Manager in developing and benchmarking compensation and benefits packages. Improve and streamline systems of reporting vacation and filing timesheets across consultants and part-time team members.
Along with Finance Manager, oversee the annual selection of all medical, vision, and dental insurance plans for staff and oversee 403b plan changes, as needed.
Approve all check requests, wires, ACH payments, AMEX purchases and all bills after FM completes its process.
Participate in annual audit and 990 Preparations
Working knowledge of nonprofit Finance preferred.
Capital Campaign & Building Renovation
In collaboration with the Development Director and Capital Campaign Director, maintain relationships with the city via DCLA, NYSCA, and other governmental entities; participate in the successful execution of granting cycles via project management, working across teams to set benchmarks toward key institutional deadlines.
Review all contracts and act as liaison to The Kitchen’s satellite space at Westbeth Artists Housing and its 19th street neighbors in Chelsea.
Primary contact and bridge between project management teams for the ongoing renovation including but not limited to: reviewing project costs; advising on/reviewing AiA contracts; managing relationships with neighbors; easement and access legal agreements; securing Builder’s Risk insurance, with Finance Manager; attending review meetings at a regular cadence across the duration of the renovation project to its successful completion.
Education and Experience
Bachelor’s degree in Business Administration required; minimum of 5 years relevant work experience, ideally in a nonprofit or cultural organization.
Operations and financial management experience and a track record of sound planning, oversight, and accountability capable of helping to develop and inspire a diverse team.
Skills in cross-departmental budgeting and project management.
Experience handling Human Resources related matters in a nonprofit arts organization.
Highly developed communication skills with an ability to narrate effectively across core constituents of the organization.
Experience in strategic planning; highly organized facilitator and adept negotiation skills
Comfort with public speaking and forward-facing engagement across a diverse range of stakeholders.
Sterling record in building and sustaining institutional and artistic relationships.
Track record of analyzing and synthesizing complex data, management of risk, and guiding teams to make informed operational decisions.
Knowledge of the art/performance worlds and an unflagging commitment to the future of art is celebrated.
The Kitchen’s avant-garde history engages an experimental institutional model that informs our ways of collaborating with artists via an ambitious and dynamic creative program. As part of our current commitment to DEAI we recognize that an experimental artistic program requires an experimental and innovative team of contributors. Our staff is critical to the imagination of our mission. With this in mind, we appreciate that experiences across candidates may necessarily be diverse; we encourage you to apply based on your interest first and share with us in your cover letter what brings your passions to this position. We are glad to be made aware of your candidacy as we continue to grow our community.
Position available immediately. This is a year-round, full-time position with medical, vision, and dental insurance and paid time off. The position is non-exempt according to the Fair Labor Standards Act.
The Kitchen is an Equal Opportunity Employer. We do not discriminate because of age, sex, religion, race, color, creed, national origin, alienage or citizenship, disability, marital status, partnership status, veteran status, gender (including gender identity), sexual orientation, or any other factor prohibited by law.
The health and safety of our community is of utmost priority. As such, all staff members are required to be fully vaccinated with an FDA authorized and/or approved COVID-19 vaccine as a condition of employment.
Please email your resume and cover letter as a single PDF to firstname.lastname@example.org with “Chief of Staff” in the subject line. We will confirm receipt of all applications, but please note that only those candidates selected for interviews will be personally contacted. No phone calls, please.