Collection Cataloguer and Administrator
Isabella Stewart Gardner Museum
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Position Summary:
The Collection Cataloguer and Administrator plans and supports the activities of the Collections department and participates on a cross-departmental team as part of the “Access to the Collection” digitization project.
This is a full-time, benefit eligible, hourly/non-exempt position, reporting to the Head of Collections Access. The annual salary range is $49,000-$51,000 commensurate to the experience of the candidate.
Responsibilities
Responsibilities:
Collection Information:
Catalogue collection objects in the collection management database following established workflows and style guides. Research collection objects using archival, registration, curatorial records, and secondary sources
Administer rights and reproduction requests
Provide collection information for editorial content; fact check content; check color proofs of collection images used collateral and shop merchandise
Answer and direct internal and external collection inquiries
Maintain and update curatorial object files and research library
Contribute to the Inside the Collection blog, collection wiki, and support social media posts about the collection
Administration:
Support the William and Lia Poorvu Curator of the Collection and Division Head by managing their calendar, making travel arrangements, creating presentations, and assisting with research
Support the department by creating meeting agendas, managing budgets, processing payments
Manage the office including supplies and departmental records by creating, maintaining, updating and archiving files
Track and record attendance and press for departmental projects and programs including exhibitions
Plan departmental events by coordinating with museum operations, completing work orders, ordering catering, event set up and breakdown
Manage departmental mailings, contacts, and outreach
Manage, track and renew departmental memberships and subscriptions
Onboard and manage interns
Coordinate the production of signage related to long term object moves and installs
Requirements
Qualifications
Bachelor’s degree required with a major in art history; Master’s degree in art history and/or museum studies preferred
One to three years employment in a museum or art gallery; prior experience of a similar digitization or cataloguing project preferred
Ability to follow detailed, established workflows with a meticulous attention to detail
Ability to work independently, meet deadlines and a willingness to learn
Demonstrated ability to work in fast-paced and demanding environment while maintaining a professional and positive attitude
Superb communication skills (verbal and written), able to diplomatically troubleshoot and multi-task
Strong computer skills required. Proficiency with MS Office, basic Photoshop and image manipulation, Adobe Acrobat Pro, and databases. Basic knowledge of collections management databases preferred
Respect of confidentiality of sensitive collection and museum data is a must