JOB PURPOSE

The Collection & Exhibitions Registrar works within the Collection & Exhibitions team to manage the care and display of The Hepworth Wakefield’s collection, including short- and long-term loans to the museum, and to plan and deliver a series of world-class historical and contemporary exhibitions. Coordination of object movement to and from the gallery, managing a programme of collection conservation and exhibition timelines, and the installation and demounting of collection displays and temporary exhibitions will be the Collection & Exhibitions Manager’s principal responsibilities. You will work closely with the curatorial team and the Gallery Technician to maintain a safe, secure and controlled environment in which to display and store works of art, liaising closely with the Estates and Operations teams.

KEY RESPONSIBILITIES AND RESULTS

COLLECTION AND EXHIBITIONS

• Organising all aspects of crating, packing, transportation, insurance and logistics for the collection and loaned works of art entering and leaving the gallery, and liaising with the C&E team to ensure that the correct paperwork is in place in an organised and timely manner.

• Managing the loan list and correspondence for exhibitions, working closely with the curatorial team to review the list in relation to budgetary and display considerations.

• Planning, organising and overseeing the cost-effective, safe and professional installation of collection displays and temporary exhibitions, in liaison with the C&E team, as well as external partners, galleries and artists.

• Scheduling and managing the installation and de-installation of exhibitions, including meeting shipments and overseeing movements of loans, liaising with internal and external colleagues as required.

• Assisting the Chief Curator in drafting papers for the quarterly Collection & Acquisitions Committee.

TOURING EXHIBITIONS

• Supporting the curatorial team to manage a growing national and international touring exhibitions programme.

MANAGEMENT

• Manging the Gallery Technician and ensuring that they have the training and development required to perform their duties.

• Supporting the Gallery Technician and freelance technicians to ensure clear communication of timely and achievable work plans.

• Ensuring THW staff are aware of and comply with legal requirements, statutory obligations and best practice standards with regard to the collection and the MODES collection management system.

ADMINISTRATION

• Organising and maintaining project files, including correspondence with lenders, transport companies, customs, insurers, artists, technicians and contractors.

• Maintenance of object records and other documentation in liaison with the C&E team, particularly with regard to object movement and location and condition reporting.

• Drawing up and managing exhibition timelines and installation schedules in liaison with the C&E team, and negotiating consistently competitive quotes for transport and all other relevant contracts.

• Following due process to ensure fair and competitive tendering for all services.

• Following organisational financial procedures for the procurement of goods and services related to the role.

GENERAL

• Representing the Gallery at relevant networking events and liaising with partnership organisations.

• Any other duties that may reasonably be requested by the Chief Curator.

OTHER INFORMATION

• Weekend and evening work may be required during install periods.

• Carry out all duties in accordance with our Equal Opportunities, Access, Employment, Health and Safety Policies.

SKILLS, KNOWLEDGE AND EXPERIENCE REQUIRED

E – Essential, D – Desirable

SKILLS

Experienced,committed and enthusiastic individual E

Strong organisational, communication and administrative abilities E

The ability to act with tact and diplomacy at all times and under pressure with individuals from a wide variety of situations and backgrounds, including artists and external partners E

A pragmatic problem solver who is always calm under pressure E

An excellent communicator able to work with teams of colleagues across the organisation and with artists, external partners and suppliers for the successful delivery of exhibitions and displays E

KNOWLEDGE

Educated to degree level or professional vocational qualification within a relevant subject/area e.g. Museum Studies E

Knowledge of and commitment to best practice in health and safety management E

Knowledge of current sector standards e.g. Accreditation, Spectrum E

Knowledge of intellectual property rights E

Knowledge and enthusiasm for modern and contemporary art and artists D

EXPERIENCE

Significant proven experience of collections management and exhibition installation to high standards E

Advanced project management experience, including negotiating contracts E

Experience of contractor liaison, able to achieve desirable outcomes with third party suppliers and services E

Good management and supervisory skills and experience E

BASIC TERMS AND CONDITIONS

• This is a full-time position of 37 hours per week.

• The salary for this role is £28,000 per annum.

• This is a permanent role.

• Evening and weekend work may be required for which Time Off in Lieu will be granted.

• 25 days paid leave per annum pro rata increasing a day a year to a maximum of 28 days. The leave year runs from 1 April to 31 March.

• New employees meeting the criteria will be auto-erolled into a pension scheme.

• Probationary period of 6 months.

• Notice period 1 week during the probationary period.

• The place of work is The Hepworth Wakefield, Gallery Walk, Wakefield, WF1 5AW.

• THW offers an Employee Assistance Programme and discounts in the shop and café.

• Group Pension Plan run by Royal London, including an employer contribution of up to 6%