Collection & Exhibitions Registrar

The Hepworth Wakefield

This post is expired. Click here to search for more listings.

We are seeking an experienced Collection & Exhibitions Registrar to support the curatorial team in collection care and the delivery of a world-class exhibitions programme at one of the UK’s most successful public art galleries.

The post-holder will lead on the museum’s registrar work, managing a programme of care and conservation for the collection, and scheduling and managing the delivery of all exhibitions and collection displays. For a job description and details of how to apply please see below.



The Collection & Exhibitions Registrar works within the Collection & Exhibitions team to manage the care and display of The Hepworth Wakefield’s collection, including short- and long-term loans to the museum, and to plan and deliver a series of world-class historical and contemporary exhibitions. Coordination of object movement to and from the gallery, managing a programme of collection conservation and exhibition timelines, and the installation and demounting of collection displays and temporary exhibitions will be the Collection & Exhibitions Manager’s principal responsibilities. You will work closely with the curatorial team and the Gallery Technician to maintain a safe, secure and controlled environment in which to display and store works of art, liaising closely with the Estates and Operations teams.



  • Organising all aspects of crating, packing, transportation, insurance and logistics for the collection and loaned works of art entering and leaving the gallery, and liaising with the C&E team to ensure that the correct paperwork is in place in an organised and timely manner.

  • Managing the loan list and correspondence for exhibitions, working closely with the curatorial team to review the list in relation to budgetary and display considerations.

  • Planning, organising and overseeing the cost-effective, safe and professional installation of collection displays and temporary exhibitions, in liaison with the C&E team, as well as external partners, galleries and artists.

  • Scheduling and managing the installation and de-installation of exhibitions, including meeting shipments and overseeing movements of loans, liaising with internal and external colleagues as required.

  • Assisting the Chief Curator in drafting papers for the quarterly Collection & Acquisitions Committee.


  • Supporting the curatorial team to manage a growing national and international touring exhibitions programme.


  • Manging the Gallery Technician and ensuring that they have the training and development required to perform their duties.

  • Supporting the Gallery Technician and freelance technicians to ensure clear communication of timely and achievable work plans.

  • Ensuring THW staff are aware of and comply with legal requirements, statutory obligations and best practice standards with regard to the collection and the MODES collection management system.


  • Organising and maintaining project files, including correspondence with lenders, transport companies, customs, insurers, artists, technicians and contractors.

  • Maintenance of object records and other documentation in liaison with the C&E team, particularly with regard to object movement and location and condition reporting.

  • Drawing up and managing exhibition timelines and installation schedules in liaison with the C&E team, and negotiating consistently competitive quotes for transport and all other relevant contracts.

  • Following due process to ensure fair and competitive tendering for all services.

  • Following organisational financial procedures for the procurement of goods and services related to the role.


  • Representing the Gallery at relevant networking events and liaising with partnership organisations.

  • Any other duties that may reasonably be requested by the Chief Curator.


  • Weekend and evening work may be required during install periods.

  • Carry out all duties in accordance with our Equal Opportunities, Access, Employment, Health and Safety Policies.



E – Essential, D – Desirable


Experienced,committed and enthusiastic individual E

Strong organisational, communication and administrative abilities E

The ability to act with tact and diplomacy at all times and under pressure with individuals from a wide variety of situations and backgrounds, including artists and external partners E

A pragmatic problem solver who is always calm under pressure E

An excellent communicator able to work with teams of colleagues across the organisation and with artists, external partners and suppliers for the successful delivery of exhibitions and displays E


Educated to degree level or professional vocational qualification within a relevant subject/area e.g. Museum Studies E

Knowledge of and commitment to best practice in health and safety management E

Knowledge of current sector standards e.g. Accreditation, Spectrum E

Knowledge of intellectual property rights E

Knowledge and enthusiasm for modern and contemporary art and artists D


Significant proven experience of collections management and exhibition installation to high standards E

Advanced project management experience, including negotiating contracts E

Experience of contractor liaison, able to achieve desirable outcomes with third party suppliers and services E

Good management and supervisory skills and experience E


  • This is a full-time position of 37 hours per week.

  • The salary for this role is £28,000 per annum.

  • This is a permanent role.

  • Evening and weekend work may be required for which Time Off in Lieu will be granted.

  • 25 days paid leave per annum pro rata increasing a day a year to a maximum of 28 days. The leave year runs from 1 April to 31 March.

  • New employees meeting the criteria will be auto-erolled into a pension scheme.

  • Probationary period of 6 months.

  • Notice period 1 week during the probationary period.

  • The place of work is The Hepworth Wakefield, Gallery Walk, Wakefield, WF1 5AW.

  • THW offers an Employee Assistance Programme and discounts in the shop and café.

  • Group Pension Plan run by Royal London, including an employer contribution of up to 6%

How to Apply

Deadline for applications is 9am on Monday 6 January 2020

Interviews will take place on Tuesday 14 January 2020

Posted on December 20