Collections Manager

The Bass Museum of Art

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The Bass, Miami Beach’s contemporary art museum, seeks a full-time Collections Manager. The Collections Manager is a key member of the Curatorial and Exhibitions team supporting the documentation, care, and presentation of the permanent collection and loans for temporary exhibitions. Key responsibilities include the management of transportation of works of art, applying experience with insurance papers, contracts, and associated legal documentation. The Collections Manager communicates efficiently with a range of constituents at the Museum and beyond while multitasking responsibilities and commitments. The Collections Manager will apply best museum practices for archiving, storing, and maintaining works of art.

The annual salary range for this position is $50 – 60K commensurate to experience.

  • Manage and coordinate shipment of artwork to/from the Museum including the organization of transportation, insurance, and storage.

  • Communicate with lenders regarding shipment, documentation, and installation of artwork.

  • Assist with condition checks and installation of permanent collection rotations and temporary exhibitions.

  • Manage loans, including the maintenance and calendar of installations of art outdoors.

  • Prepare, manage, and execute plans for storing artworks onsite and offsite.

  • Plan and manage collections budget.

  • Document and archive records and files—electronic and otherwise—for collection rotations and temporary exhibitions.

  • Work with Curatorial and Exhibitions team to manage Museum’s digital database including maintaining up-to-date object information and photography.

  • Process and manage payments for invoices and vendors.

  • Assist with supervision of art handlers and preparators.

  • Other related duties as assigned.



  • Minimum three years collections management experience at an art museum or private collection required.

  • Superior organizational, written, and verbal skills required.

  • Excellent interpersonal skills required.

  • Extremely detail oriented with the ability to work under pressure and meet deadlines.

  • Demonstrated knowledge of collections management database software.

  • Knowledge and experience working with digital and new media art prioritized.

  • Knowledge of and experience with insurance documents, contracts and legal documentation related to the care, loan, and transportation of works of art.

  • Computer proficiency – MS Office Suite including Windows, and Acrobat required; Experience with Adobe Creative Suite desirable.


  • BA degree with concentration in art history, library science or museum studies program required.
How to Apply

Please submit the following materials to the hiring manager James Voorhies, Curator, at

  • Resume/CV

  • Cover Letter, including desired salary range.

  • Two references, one professional supervisor, the other professional peer; academic or personal references will not be considered. Provide full name, position, place of employment, phone number, and email address for each, as well as a description of how you know the individual.

Applications will be considered on a rolling basis, and the position may be filled prior to the close of applications.

Due to the high volume of applications received, we are unable to respond to individual inquiries. If your qualifications and experience match the needs of the current opening, potential candidates will be contacted for an interview.

This job description describes the general nature of the duties and requirements of this job. It is not intended to be an exhaustive list or to limit the supervisor’s ability to modify work assignments as appropriate.

The Bass is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, political affiliation, or veteran status.

Please, no phone inquiries or in-person submissions will be considered.


Posted on January 11