• Prepare Concerts- input and create consolidated production paperwork into shared folder structures and software

• Support Production team members during Concert prep and production as needed

• Manage administrative work for Production Independent

• Contractor/PT Employees; parking, contracts, backstage, tickets, payments

• Manage special events booked by the Marketing and Development Departments

• Assist with tours as assigned

• Cover and support Co-Production Associate at WDCH

• Other duties as assigned

Position Elements, specific to the Hollywood Bowl

• Assist the Production team in disseminating any information, production needs, or instructions to the crew as needed before and during performances.

• Act as primary production administrator, create & distribute; season concert timings, concert duty assignments chart, IMAG grid, personnel grid, daily show schedules and daily information for stage crew, full-time staff and rehearsal staff

• Create and distribute weekly crew schedule

• Coordinate and distribute crew parking memos and passes as well as visiting vendors and guests

• Order and coordinate all crew meals

• Distribute backstage credentials to crew, visiting vendors, plus other departments as requested

• Create and distribute timing sheets for concerts. During concerts, keep timings, finalize and distribute to necessary departments after the performance

• Manage Rehearsal Staff; including interviews, hiring, training, payroll, schedules & instructions

• Work with Artistic/Development/Education identifying dates for invited audiences at rehearsals

• Schedule Production and Orchestra Management meetings

• Attend production meetings, take production notes & distribute

• Assist Media Staff with coordinating visiting Photographers and provide instruction on appropriate photo locations.

• Complete and archive Photo and Video Documentation Waiver paperwork, and credentialing

• Create and distribute Open/Closed Bowl Rehearsal Schedule - work with relevant stakeholders to identify this schedule.

• Act as seat kill liaison with the box office.

• Archive final production information into Clark DAMS

• IT Content Manager for Production Team

• Assist Associate Director, Production with all other duties as required

• Obtain laminated Bowl parking placards, badges & keys for Orchestra Mgmt. & Library

• Compile and communicate back deck needs to Operations

• Liaise with Operations Staff and oversee the fulfillment of show-specific needs per department

• Maintain and notify proper departments for fixes and updates regarding facilities

• Share in the responsibility of overseeing offseason production maintenance projects and vendors

• Maintain and track dressing room signage, furniture and amenities.

• Work with Security Team (CSC) to coordinate any specific artist requests, day-of show needs, and advise on where best to locate their staff

• Notify Housekeeping staff of all cleaning needs from stage and Production departments whether in dressing rooms or shared spaces

• Order and maintain towel inventory throughout season. Work with laundry vendor to send out in a timely manner.

• Provide First Aid as necessary, complete and submit injury reports as needed

• Manage and order Crew and Stage Supplies as needed

• Update and distribute production emergency protocols for the Hollywood Bowl.

• Bachelor’s Degree

• Strong skills in organization, information synthesis, and problem-solving

• Ability to be detail oriented, multi-task, meet deadlines, and deliver results

• Skilled in PowerPoint, Excel, Outlook, and Word

• Excellent written and verbal communication skills

• Ability to work both independently and collaboratively and to excel under pressure

• Production experience in performing arts

• Ability to read music