Database Manager

Blanton Museum of Art

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Provide database support for the museum’s two main database systems: the collection database (TMS) and the constituent relationship management database (Altru).

General Notes

This position is intended for a 5 year initial term with the possibility of renewal.

  • Oversee migration of all collection data from Embark to TMS.

  • Daily management of database including ensuring integrity and consistency of information in database (setting protocols), updating and correcting existing data and linking digital assets.

  • Using Crystal Reports, modifies existing reports and develops new reports in both TMS and Conservation Studio.

  • Develop training manual and train staff on database use, providing support to users and maintaining security profiles and access levels for each staff member.

  • Manages Conservation Studio, a component of TMS; creates data entry forms, sets configurations and works with collections staff on expanding usage.

  • Participation in Campus Digital Strategies Group meetings and projects and manages the museum’s component in campus collections DAMS project.

  • Assists with special projects as assigned.

  • Daily management of museum collection image server including file naming consistency, linking and back-up.

  • Collaborates with Rights Manager, Photographer and Videographer on policies for digitization and access to digital image and media assets.

  • Manages digitization of both collections and exhibitions hard files and ensures consistency in file naming formats and file structures.

  • Works with LAITS on planning long-term preservation of museum digital images, media files and digital archives.

  • Ensure data integrity in CRM database: monitor, update and correct all constituent records to match standard practices and protocols.

  • Organize existing queries/reports, standardize file naming conventions and sync Altru constituents to University VIP database constituent records.

  • Support CRM database initiatives and larger projects as needed.

  • Supervises Database Cataloguer and work study or volunteers as assigned.

  • Bachelor’s degree

  • Three years of relevant experience

  • Experience working with collection management and digital asset management systems.

  • Experience working with relational databases such as MYSQL or Microsoft SQL.

  • Experience working in museum setting and knowledge of museum operations, policies and standards.

  • Experience with museum-oriented thesauri.

  • Ability to communicate technical information to both technical and non-technical individuals.

  • Ability to assess priorities, work well under pressure, manage time efficiently and analyze and solve problems independently and if necessary collaboratively.

  • Professional written, verbal and interpersonal communication skills with staff members, trustees, lenders, donors and volunteers.

  • Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

  • Bachelor’s degree in computer or information systems or in a related field.

  • More than three years of relevant experience.

Salary Range

$65,000 - $75,000

Working Conditions

  • Must be able to sit for long periods of time. Work is primarily sedentary and requires extensive use of computer to review and edit data.

  • Must be able to lift 15 lbs.

  • May work around standard office equipment.

  • Repetitive use of a keyboard at workstation.

How to Apply

Required Materials

  • Resume/CV

  • 3 work references with their contact information; at least one reference should be from a supervisor

  • Letter of interest

Important for applicants who are NOT current university employees or contingent workers:

You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:

As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Posted on March 3