The Pulitzer Arts Foundation is seeking to fill the position of Executive Assistant to the Director. Responsibilities will include a full range of high-level administrative support as well as office management and board relations.
Administrative support for the director, including calendar and contact management, travel and itinerary planning, meeting preparation and minutes, correspondence, research, and special projects.
Liaison to the Board of Trustees, including organizing meetings, materials, travel, logistics, and event planning. Transcribe and record meeting minutes.
General office management, maintaining files, and ordering supplies.
Manage departmental finances, including budgets, expense reports, credit card reconciliations, and check requests.
Prepare, edit, and proofread correspondence, remarks, memoranda, and other documents related to the operation of the office.
Assist in the organization of special events, dinners, tours, and staff events.
Arrange visits for special guests, offer tours, and field inquiries.
Participate in internal meetings, including note taking for key meetings.
Record donations and gifts to the organization, and coordinate acknowledgements.
The above responsibilities and duties of this job description provide a general scope of the work performed. This is not a comprehensive list of all duties; employees may be assigned other tasks and the essential functions of the position may change as necessitated by business demands.
Experience and Background Skills
Associates or Bachelor’s degree required and a minimum of two years’ administrative assistant experience. Must possess excellent communication skills, a high level of poise and diplomacy, solid organizational skills, meticulous attention to detail, and the ability to manage multiple tasks and meet deadlines in a fast-paced environment. Proficient in web-based and office management software and databases.