Department Coordinator - Fine Arts

Heritage Auctions

ha.com/careers

Set your sights on a career at Heritage Auctions, headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. Heritage Auctions is the largest auction house founded in the U.S. and serves more than 40 different auction categories including, Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more.

SUMMARY:

The Consignment Coordinator is responsible for coordinating incoming consignments, communicating the status with clients and coworkers, and collaborating with multiple departments while overseeing the flow of consigned property from pre-auction to post-auction for 3 to 4 venues within the Fine & Decorative Arts Department.

Responsibilities

ESSENTIAL DUTIES & RESPONSIBILITIES:

Supporting Directors by liaising with clients, answering inquiries during the consignment process, and sending consignment contracts and inventory lists for signature
Coordinating, monitoring, tracking, and processing incoming consignments
Opening packages, verifying and labeling contents, creating a record of each item in the Heritage database
Keeping items in database up to date and accurate, auditing contracts and other consignment paperwork for accuracy
Researching the status of consignments and performing department-wide inventories of consignment material
Proactively following up on pending requests and outstanding issues
Assisting with order picking/pulling when needed
Processing shipping requests
Performing basic art handling, moving valuables within the gallery and warehouse according to our object handling standards
Assisting with gallery previews on and off-site, organizing and labeling property on display
Other duties as assigned by the Operations Manager

Requirements

EDUCATION and/or EXPERIENCE:

High school diploma required, Bachelor’s degree preferred, but not required
Minimum 2+ years’ work experience in a fast-paced environment
Experience in customer service, order fulfillment, retail, or the service industry is a plus
Interest in collectibles or Fine Art is a plus
All candidates, regardless of industry experience and education level, will be considered – we are looking for high-energy applicants who are adaptable and ready to work in a fun environment with great people!

SKILLS & ABILITIES:

Ability to work under tight deadlines in a fast-paced industry
Ability to communicate clearly and quickly via email, phone, and instant message
Proficiency in Microsoft applications, specifically Outlook, Word and Excel
Ability to prioritize and complete many tasks and projects that are assigned at once
The ideal candidate will have a proven track record of organizational skills and attention to detail
The individual may occasionally lift up to 50 pounds

WORK ENVIRONMENT:

Individuals must be able to work in a fast-paced, team-focused environment.
Individual must have a positive attitude when faced with quick deadlines
This position may require overnight travel based on business needs.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

How to Apply

Apply on our website today!

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