Departmental Coordinator

Princeton University

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Princeton University Library (PUL) seeks an enthusiastic and collaborative Departmental Coordinator to support the work of the Library’s Preservation & Conservation Department. Reporting to the Preservation Librarian, this individual provides administrative and specialized project support for essential Preservation & Conservation Department functions.

PUL is one of the world’s leading research libraries, serving a diverse community of 5,200 undergraduates, 2,600 graduate students, 853 faculty members, and many visiting scholars. Its holdings include more than 7 million printed volumes, 5 million manuscripts, 2 million non-print items, and extensive collections of digital text, data, and images. PUL employs a dedicated and knowledgeable staff of more than 300 professional and support staff working in a large central library, 9 specialized branches, and 3 storage facilities.


Specific tasks include scheduling recurring and special exhibit planning, loan review, and committee meetings; attending meetings and taking minutes; requesting image rights for exhibit design; coordinating with the Exhibitions Registrar and outside vendors to arrange travel and lodging for incoming couriers; maintaining gallery hours on PUL website and gallery activity calendar; and providing general administrative support for the PUL Exhibition Program, including drafting and sending correspondence.

In addition, the incumbent will support a range of departmental work, including collecting and compiling statistics; maintaining and organizing current and retrospective documentation; assisting with planning departmental events; tracking supply orders and assisting in maintaining the departmental budget; greeting visitors to the department, and receiving packages and mail.



Two or more years of relevant experience

Experience with maintaining and tracking budgets

Aptitude with MS Office and G Suite tools

Outstanding interpersonal, written, and verbal communication skills

Ability to plan, prioritize, multi-task, and meet deadlines

Ability to establish and maintain effective working relationships


Bachelor degree from an accredited college or university

Previous academic library or museum experience

Knowledge of collections care and/or conservation principles

How to Apply

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Posted on October 16