PRIMARY RESPONSIBILITIES:

Manage and track production schedules for design and publishing initiatives in support of the museum’s exhibitions, programs, and priorities; liaise and collaborate with colleagues across departments on successful and timely implementation; and maintain up-to-date Asana project boards for design and publishing initiatives

Work closely with the Director of Design and Publishing to assign projects; track progress to departmental goals and maintain project files and records

Schedule regular and timely weekly meetings to discuss status of projects and generate design and editorial schedules; prepare and update agendas

Assist Director of Design and Publishing by developing and tracking project budgets; process department purchasing card expenses; provide estimates for budget planning to curators, programmers, and other stakeholders

Manage key aspects of the print publishing program such as the request for bids and schedules, coordination of book proposals, marketing and sales materials for distributors, editorial and production schedules, shipment of books; assist with internal rights and reproductions requests

Secure competitive bids from vendors to ensure highest quality production within established budgets, purchase printing services, coordinate communication between designers and vendors, ensure that stakeholders approve all printing budgets, generate purchase orders, and authorize invoices for all production and printing vendors

Oversee the work of internal and external photographers and manage ongoing imaging operations; coordinate onsite work with vendors and assist with design mockups as needed

Liaise with external image rights partners, assist in licensing works of art in the museum’s collection for scholarly and commercial reproduction in keeping with copyright law, internal policies, and the museum’s standards of aesthetics and appropriateness

Maintain basic studio supplies and equipment including printers and imaging equipment

Draft and maintain outside contracts for freelance editors, indexers, writers, designers, and other service providers

Respond to outside requests about design and publishing initiatives

Supervise and mentor direct reports and work collaboratively to ensure the timely completion of the department’s deliverables

Manage performance appraisals for direct reports

Provide assistance with scheduling meetings, drafting contracts, and correspondence for various design and publishing projects and initiatives.

Other duties as assigned.

EDUCATION AND EXPERIENCE:

Bachelor’s degree required with a minimum of 3 years professional experience with an emphasis on arts administration, project management, and/or publishing/digital production is desirable; or comparable mix of education and experience.

Exceptional verbal and written communication, interpersonal negotiation, problem-solving, and organizational skills, and the ability to work collaboratively with others including designers, internal stakeholders, vendors, and external designers and contractors.

Ability to balance and prioritize several projects simultaneously, manage and complete projects on scheduled deadlines, work alongside others, and manage and mentor direct reports.

Awareness and understanding of current issues and trends in contemporary design, technology, and the arts.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of print production and printing, editorial workflows, and digital asset management preferred.

Excellent working knowledge of Excel, Word, and Microsoft suite is essential. Familiarity with the Macintosh computer platform and Adobe Creative Suite software (InDesign, Acrobat, Photoshop, Illustrator, Bridge) a plus.

Experience working with a project management tool such as Asana is required.

PHYSICAL REQUIREMENTS: Work is primarily sedentary in nature; must be able to lift and carry boxes and equipment of up to 50lbs, assist with installation of graphic mock-ups, and assist with photo shoots as needed.