Digital Library Project Coordinator

University of Wisconsin - Madison

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The UW-Madison Libraries and the Chazen Museum of Art are working on a two-year project titled “Coordinating Cultural Heritage Collections at UW-Madison,” through a grant funded by the Andrew W. Mellon Foundation. The Digital Library Project Coordinator (DLPC) will have the responsibility of assisting the project partners assigned by the UW-Madison Libraries and the Chazen Museum of Art in organizing the work needed to carry out the project for the duration of the grant. The DLPC will monitor project plans, organize and participate in stakeholder and team meetings, and report on the status of the project, and several sub-projects, at key intervals. The DLPC will develop documentation for the project in an effort to ensure that the digital library processes and workflows developed as part of the project can be replicated in related projects going forward.

The DLPC should be able to organize both their own work and the work of others on their project teams. This includes managing timelines and priorities for a number of simultaneous projects they will be managing. They should be comfortable working with a range of colleagues with diverse areas of expertise such as software & web developers, unit managers, administrators, collection curators, and librarians. They should have excellent verbal and written skills which are critical to the documentation, reporting, and running meetings needed to meet the deliverables outlined in the project. They should have the ability to use a variety of general productivity and communications applications, such as: databases, chat tools, email, word processing, spreadsheets, etc. General familiarity with project management practices, preferably in a digital library or asset management environment, is preferred.

The Libraries at the University of Wisconsin-Madison are dedicated to the practices of social justice, diversity, equality, and respect among our staff, students, collections, and services. We strive to overcome historical and divisive biases in our society and embrace diverse points of view as assets to the fabric of our community. All positions will be called on to contribute to building this environment.


General Project Management (60%)

  • Work with team members to develop and monitor project plans and timelines for fulfilling all projects related to the grant.

  • Prepare periodic progress reports to the Mellon Foundation as required by the grant.

  • Schedule and facilitate meetings with team members and/or stakeholders as necessary.

  • Document and follow up on important actions and decisions from meetings.

  • Provide administrative support as needed.

Digital Library Workflows (35%)

  • Coordinate or help to coordinate activities across multiple departments as they pertain to digital collections projects.

  • Assist in identifying and resolving problems related to digital collections processes and workflows.

  • Document processes and workflows associated with the digital library ecosystem.

Professional Development (5%)

  • Attend conferences and trainings related to the scope of the position.

  • Participate in library equity and inclusivity programs.

  • Minimum BA/BS. MA/MS in areas such as Library Science, Project Management, or Organizational Change preferred.

  • Able to demonstrate excellent verbal and written communication skills

  • Strongly preferred having professional, coursework or practicum experience in digital libraries or project management

  • High level of organization in managing your own work and the coordination of the work of project team members

  • Ability to work effectively with diverse groups in both background and job functions

  • Demonstrated commitment to and/or experience in inclusive workplace practices

The UW-Madison Libraries and the Chazen Museum of Art are working on a two-year project, funded by the Andrew W. Mellon Foundation, known as “Coordinating Cultural Heritage Collections at UW-Madison.” In this project, the Libraries will provide the Chazen with a digital asset management system that will increase access to digitized and born-digital content, and support the preservation and security of museum records and digital resources. In doing so, the Libraries will expand the agility of their discovery and preservation platforms to support the management and distinctive identity of cultural collections across campus, with the Chazen serving as the pilot for this initiative.

Appointment, Type, Duration:

  • Terminal, 24 month appointment.

  • This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding


  • Minimum $45,643 ANNUAL (12 months)

  • Depending on Qualifications

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit:

How to Apply

Apply through the website. A resume and cover letter will be required in order to apply for this position. References will be collected at the finalist stage of the interviews.


Nate Ebert


Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See for further information. )

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Posted on March 18