Presenting Season, Rentals and Special Projects:
➢ Maintain the high standards that Live Arts is known for throughout the
➢ Coordinate all production aspects of all Live Arts presenting season,
rentals activities, Bill T. Jones/Arnie Zane Company, and special projects.
➢ Create and manage the Production Department budget for all Live Arts
presenting season, rentals activities, Bill T. Jones/Arnie Zane Company,
and special projects.
➢ Help Producing Director in the advance of our core programs: Fresh
Tracks, Live Feed, Resident Commissioned Artist (RCA), Live Artery, Live
Ideas Festival, Open Spectrum, and Season Opener.
➢ Create and manage production calendars, daily schedules, and deadlines.
➢ Communicate any schedule changes to Production Staff and the
➢ Maintain active, consistent communication between all levels of production
➢ Create and maintain a working environment in the theater that is efficient,
productive, creative, and fun for all staff, artists, designers, and
➢ Create, distribute, update and archive show paperwork.
➢ Keep updated communication with the artistic and technical team. This
includes, but is not limited to, providing them with the necessary
New York Live Arts
information, creating deadlines, and confirming that deadlines are met.
➢ Act as liaison between Artists, Programming, and Front of House staff.
➢ Enforce safe work practices ensuring a safe working environment for all.
➢ Manage the maintenance of the theater and production equipment.
➢ Advise and follow up on theatrical equipment systems maintenance,
upgrades, and capital improvements, in collaboration with Technical
Manager and Lighting Manager.
➢ Explore and manage short and long-term physical improvement projects in the theater. This includes following up with the Technical Manager on
Department of Cultural Affairs proposals.
➢ Ensure tech specs, drawings and other publicly distributed technical
information is up to date.
➢ Maintain and update vendors list.
➢ Maintain a wide range of contacts within the community including
designers, technicians, rental houses, suppliers and neighborhood
➢ Hire, in coordination with the Producing Director: Technical Manager,
Lighting Manager, Production Manager, and Production Stage Manager.
➢ Manage weekly hours, yearly projects, and well being of the production
➢ Schedule weekly production team meetings. Create and distribute
➢ Ensure labor policies are observed.
➢ Process Crew Paperwork: new-hire materials, payroll, updates in overhire
information, maintaining and updating technician contact info, etc.
➢ Provide training to employees as needed. This includes: Technical
Manager, Lighting Manager, Production Manager, and overhire.
Finance & Administrative
➢ Generate and manage annual production budget.
➢ Ensure that deadlines are met.
➢ Provide the finance team with:
o Quarterly reconciliations (petty cash, budget and credit card
o Invoices tracking and archival.
o Check Requests
o Processed Payroll
o Employees Updated Paperwork
o Employees Vacation Days
New York Live Arts
➢ Distribute updated codes list to the team, check requests, train employees
in administrative paperwork.
➢ Assist Producing Director in the creation of contracts by putting together
estimates and redlining riders.
➢ Providing Programming, Finance, Artists, and Clients with accurate
Estimates and Bill Outs.