• Associate’s Degree in business, accounting, or finance or an equivalent combination of education and experience, with at least three years of office management or accounting experience (non-profit preferred).

• Advanced proficiency in QuickBooks a must.

• A self-motivated individual with excellent planning and organizational skills, and creative approaches to problem solving.

• Must have strong written and oral communication skills, including consistent attention to grammar and punctuation.

• Must have the ability to maintain confidentiality and discretion.

• Demonstrated ability to maintain accuracy and attention to detail, particularly in data entry.

• Ability to work in a team environment.

• Working knowledge of PC, Apple OSX, and MS Office Suite (Word and Excel).

• Interest in contemporary art is a plus.

General Administrative Tasks

• Sort incoming mail

• Assist with the coordination of the maintenance of MOCAD’s information systems, including technology and phone networks

• Maintain office supply inventory

• Assist with maintaining order of MOCAD’s electronic files and internal Google Calendar

Finance

• Processes cash receipts: posts payments by recording cash, checks, and credit card transactions into QuickBooks.

• Create event classes in QuickBooks.

• Analyze incoming financial documents for accuracy.

• Process and record cash transactions for earned income departments (store and café).

• Processes and record purchase requests, purchase requests and petty cash disbursements and distribute checks.

• Create and maintain simple financial reports.

• Create and issue invoices to customers including facility rental clients.

• Review past due invoices and follow up on collections.

• Calculate monthly sales tax.

• Assist in budget preparation and maintaining department, event, and exhibition budgets.

• Processes payroll and submit to the Director of Finance & Operations for transmittal

• Reconcile company credit card statements

• Handle all travel/accommodation requests for internal & external customers.

• Assist in the annual audit preparation.

• Handle cash management at special events if necessary.

• Maintain financial files.

• Other departmental duties as assigned.

Human Resources

• Assist with new hire orientation: add new hires to payroll, collect new hire paperwork, setting up alarm system/keys, update staff contact lists.

• Process time off requests and post to staff calendar.

• Schedule interviews and process HR notifications.

• Assist with submitting enrollment paperwork.

• Compile and send out monthly staff bulletins.

• Lead the effort in staff birthday recognition.