Office Assistant

California Institute of the Arts

Provides general office support with a variety of clerical activities and related tasks. The Office Assistant is responsible for answering incoming calls, emails, and mailed inquiries; directing inquiries to appropriate staff; mail distribution; flow of correspondence; greeting in-person visitors; as well as additional clerical duties.

Responsibilities
  • Greet in-person visitors and assist them in attending on-campus information sessions, tours, and appointments with Admissions Counselors as applicable.

  • Manage and maintain information session events: handouts, facility work orders, room reservations

  • Respond to a large volume of email, mail, telephone, and in-person inquiries with a high level of customer service. Assign tasks to student workers during shifts.

  • Review applicant information for entry errors and discrepancies. Update applicant data throughout Admissions cycle.

  • Data entry of inquiry cards, portfolio review forms, and other information into Admissions database.

  • Handle incoming mail, outgoing mail, and shipping packages for recruitment events

  • Perform variety of routine clerical duties; other assignments as needed.

Requirements
  • Outstanding customer service skills; in person, by telephone, and email.

  • Excellent communication skills; in person, by telephone and email.

  • Proficiency using word processing, database, and email software; Microsoft Word and Excel, Google Suite are preferred.

  • Knowledge of general office procedures.

  • Accurate typing (minimum 45 wpm).

  • Excellent organizational skills.

Qualifications

  • High school diploma required.

  • At least two years office experience, preferably in an academic environment.

How to Apply

Position is available immediately. If you are interested, please submit a cover letter and resume to admissionsjobs@calarts.edu. Please indicate in the subject line: Office Assistant in order to be considered.

Equity & Diversity

California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking. Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.

Further Information

CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist’s growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.

Posted on July 11