BIG is a group of 500+ architects, engineers, urbanists, inventors, researchers and business minds from all over the world who are based in our Copenhagen, New York, London and Barcelona offices. Our built work ranges from the most diverse urban playground and Michelin-star dining - to affordable housing that feels everything but and a school among the verdant fjords of the Faroe Islands. Our vision spans traveling at supersonic speed with Hyperloop One to living in floating cities and eventually Mars! While we are led by a group of expert partners, directors and associates - a flat hierarchy and collaborative spirit are essential to our BIG ecosystem. We share our collective knowledge and expansive network through study trips and educational workshops – BIG School offers in-house lessons while BIG Picture brings in industry experts to inspire and invigorate. We are infectiously ambitious and unified by the shared mission to craft the world we want to live in, to give form to our future one project at a time.
As an Executive Assistant, you will be responsible for the day-to-day schedule and overall support of our Partner group. This role may report to one dedicated Partner or multiple, dependent upon need and schedule.
The management and organization of the NYC Partners’ schedules
Assisting visiting CPH partners while in NYC
Document filing and organization for business and personal matters related to Partners
Monthly expense reconciliation for Partners
Assisting Project Leaders and the Business Development Director, Americas, especially with complex meeting coordination
Extensive travel assistance including flight and hotel bookings
Answering phone calls and e-mails on behalf of partners
Assisting in the planning of various office events
Assistance in preparing paperwork for various business qualifications, licenses, etc.
Various ad hoc tasks
At BIG, we value and encourage the following qualities:
Be proactive – take initiative, do research and don’t be afraid to try new things; prevent issues rather than just fix them
Be reliable – be someone leadership can trust to deliver on any task
Be accountable – from the big picture to the day to day, from production and team morale to liaising with Ops, own the decisions you make
Be consistent – prove you can do it, and then do it again and again
Be tenacious – be committed, show up, contribute with passion, do your best, get stuff done and don’t give up
Be independent – don’t be afraid to ask questions but be able to take a task or project and run with it
Be clever – be smart, know your stuff, think critically, keep the big picture in mind, figure things out and look up new knowledge, stay updated and be curious
Be nice – be a team player and a good colleague, be honest, respect your colleagues, don’t take yourself too seriously and have fun!
Be generous – share your knowledge and skills with other BIGsters and mentor others when you can
Join us on this mission if you are an Executive Assistant who:
Is organized, structured and both big-picture-savvy and detail-oriented
Can manage multiple complex schedules and daily calendars
Is capable of multi-tasking tasks that often vary in scale and scope
Has self-confidence and persistence, and is confident with decision making
Is proactive and who also completes tasks with a sense of urgency
Has excellent interpersonal skills and written communication skills
Enjoys a busy and creative environment with many personalities
Is comfortable with fast-paced decisions and rapidly changing environments
Feels that no administrative task is too little or too great
Is a good colleague and a team-player who wants to engage in BIG’s unique office culture
Can be flexible with regard to working hours and assignments
Is incredibly professional on the phone, in e-mails and in person
Has a sympathetic and nurturing demeanor
Has a minimum of two (2) years of experience as an executive assistant
Please apply through our website at the link below.
Diversity has been part of our DNA since BIG’s foundation. A multitude of cultures and backgrounds creates a new point of reference which leads to amazing insights. At BIG, we celebrate and support diversity because it makes our team, work and the built environment better. We are proud to be an equal opportunity workplace and take affirmative action to employ equally regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.