SALES ASSISTANCE

• Assist with management of the Principal’s sales

• Conduct extensive research and generate proposals and/or presentations for projects and clients, obtain images, provenance, press packets and all other relevant documentation for offers

• Compile market research for primary and secondary works

• Liaise with clients, artists, curators, and provide support as directed for the Principal (including but not limited to: consignment agreements, shipping and installation schedules, offers, invoices, payments alongside the accounting team)

• Keep informed of contemporary art world happenings

• Oversee the private art collection

• Work on daily tasks and long-term projects on behalf of the Principal

• Assist the Principal with creating production timelines and tracking progress

• Assist with Museum loans and acquisitions as needed

• Oversee auction activity

• Assist the Principal with additional responsibilities as required

TRAVEL ASSISTANCE

• Arrange travel and accommodations for the Principal

• Deliver travel itineraries, including all confirmations and appointments, as well as exhibitions and points of interest

SCHEDULING AND CLIENT MANAGEMENT

• Communicate important dates, events and other general obligations via daily reminders to the Principal

• Schedule and manage appointments, meetings, dinners, conference calls, the Principal’s calendar

• Schedule private viewings for the Principal with clients, consultants, curators and coordinate installation with Art Handlers

• Tidy spaces before appointments and greet and assist clients as needed

• Manage and organize the Principal’s contacts and their interests within the Rolodex; keep contact records updated and accurate in ArtLogic

GENERAL ADMINISTRATIVE

• Assist the Principal with all administrative needs, including scheduling, correspondence and communication management, research, data entry, gifts, mail, bills, invoices, invitations and errands

• Help maintain digital and physical organization, filing documents, and general paperwork on behalf of the Principal

• Sort mail; arrange and accommodate general small incoming and outgoing shipments, as needed on behalf of the Principal

• Ensure office space is presentable and set every morning and throughout the day

• Handle any incoming messages for the Principal ensuring all messages are delivered in a timely fashion

• Fulfill monthly expense reporting for the Principal, organize receipts, submit T&E reports to accounting, and provide thorough explanations whenever needed

• Assist with private events and dinners as needed

• Liaise with IT support

ERRANDS/MISCELLANEOUS

• Execute any personal errands, tasks, etc. in a timely manner

• Execute any and all tasks associated with special projects

• Arrange daily meals and lunches for the Principal and clients/guests

• Execute a wide range of administrative, operational, and overseeing facilities duties on behalf of the Principal, including but not limited to communications, subscriptions, archives, inventory, vendor coordination, and issue resolution

REQUIREMENTS

• Knowledge of Artlogic, Google Workspace, Mac OSX, and Microsoft Office Suite is preferred

• Self motivated, trustworthy and responsible

• Reliable transportation and insurable driving record

• Bachelor’s degree in Art History or related field

• Candidate must be extremely organized, detail oriented and possess exceptional communication and interpersonal skills

• Multitasking is expected, and basic and complex tasks should be attended to with equal diligence and attention

• Flexible and adaptable; able to take direction well and shift priorities with urgency if necessary

• Excellent written and verbal communication skills

• This position may require lifting or moving items over 50 pounds

• Ideal candidate is open-minded and able to work well in a fast paced, high-pressure environment, as well as independently and efficiently on their own

• Competence to work well under pressure and meet deadlines

• Prior experience working in a contemporary art gallery, museum, or artist’s studio for a minimum of two years is strongly preferred

• Thorough working knowledge of contemporary art

• A flexible schedule, with availability to work additional hours as needed

• Use of a personal vehicle for work will be required

• This role requires flexibility and the ability to handle any tasks, anticipated or ad hoc, necessary to support the Principal and the team

BENEFITS

• Monthly premiums for PPO, HMO or PPO + HSA plan medical insurance options (100% employer sponsored, at no cost to employee)

• Paid vacation days (2 weeks annually, prorated during first year based on start date)

• Paid sick time (6 days frontloaded annually, prorated during first year of employment based on start date)

• Paid holidays (major holidays including two weeks at end of year)

• Participation in a 401k retirement plan

• This is an onsite role with flexibility for periodic remote work